Minutes of the

Minutes o= f the

FACULTY SENATE MEETING=

December 9, 2002=

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APPROVED

PRES= ENT: &= nbsp; &nbs= p; Mike Arguello, Chris Barkley, Bill Bedford, Mike Byron, Judy Cater, Judy Dolan, Bonnie Ann Dowd, MaryAnn Drinan, Nancy Galli,= Teresa Laughlin, Stan Levy, Dennis Lutz, Mario Mendez, Maria Miller, Jose Rangel, = Dan Sourbeer, Fari Towfiq, Sara Thompson, Rocco Versaci, Anne Voth, Tamara Weintraub

ABSE= NT: &= nbsp; &nbs= p; Doug Key, Steve Spear, April Woods

GUES= TS: &= nbsp; &nbs= p; Chris Champine, Judy Eberhart, Haryo Praborro

&= nbsp; &nbs= p; &= nbsp; &nbs= p;

CALL= TO ORDER: &= nbsp; The meeting was called to order by the president, Chris Barkley, at 2:00 p.m., in Room SU-30.

Appr= oval of Minutes: &n= bsp; The minutes of Decem= ber 2, 2002, were approved as amended.

Facu= lty Vice President

Elec= tion Results: &= nbsp; Stan Levy reported that Maria Miller was elected as the Vice President of The Faculty.

Comm= ittee

Appo= intments: &= nbsp;

Moti= on 1 &= nbsp; &nbs= p; MSC Cater, Galli: Faculty Senate approval of the following committee appointmen= t:

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Educational & Facilities Master Planning Task Force

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Anne Voth

&= nbsp; &nbs= p; &= nbsp; &nbs= p; There was some follow-up on the discussion which occurred at the November 25^=
th Senate meeting on the current practice of filling committee vacancies by appointing the next highest vote-getter for a period of one month after the election. The Senate discussed extending the current time period to one sem= ester.

Moti= on 2 &= nbsp; &nbs= p; MSC Miller, Galli: When a vacancy on a committee occurs within the semester of = an election, the next highest vote-getter will be appointed to fill the vacanc= y.

&= nbsp; &nbs= p; &= nbsp; &nbs= p; It was suggested that when the announcement goes out at the beginning of each semester, faculty members should be made aware that while they may not be a= ppointed initially they cou= ld be appointed to serve should a vacancy happen= during the= sem= ester wi= thout a call for new volunteers. Howe= ver, they will be

by the Committee on Co= mmittee Chair to confirm availability prior to bringing their name forward to the Senate.~~that~~

Facu= lty Senate

Secr= etary Election: &nbs= p; Nominations were accepted for Faculty Senate Secretary.

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Bonnie Dowd was nominated and accepted the nomination.

&= nbsp; &nbs= p; &= nbsp; &nbs= p; No other nominations were made.

Moti= on 3 &= nbsp; &nbs= p; MSCU Voth, Cater: The appointment of Bonnie Ann Dowd as Faculty Senate Secretary through May, 2003.

The = Hayward Award: &= nbsp; No nominations were received for the Hayward Award.

Revi= sion of Governance

Stru= cture Narrative: &nb= sp; Chris Barkley reported that the draft of the Palomar College Governance Structure Narrative has been distributed to members of the Strategic Planning Council= and is being brought to the Senate for approval.

Moti= on 4 &= nbsp; &nbs= p; MSCU Dowd, Miller: Faculty Senate acceptance of the draft of the Palomar College Governance Structure Narrative, as amended.

= Palomar College

Governance Structure

Introduction

The Palomar College governance structure invol= ves faculty, staff, administration, students, and the community in the planning= and operation of the College.

The governance structure and practices embrace the Palomar College values of supporting inclusiveness of individual and community viewpoints in collaborative decision-making processes; promoting mutual respect and trust through open communication and actions; and fostering integrity as the foundation for all we do. The Governing Board is the final authority for governance at Palomar College. The Governing Board delegates authority to the Superintendent/President who= in turn solicits and receives input through the participative decision-making process.

Organization

The Strategic Planning Council, as the recognized participatory governance body= of the College, creates the processes for recommending College policies and governance committee structures. The Strategic Planning Council reviews actions, recommendations, and requests of planning groups and task forces. The Strategic Planning Counc= il amends and guides the Planning processes and recommends policies and proced= ures to respond to the changing needs of the student population and the internal= and external environments. The Strategic Planning Council develops, implements, evaluates continuously and revises, if necessary, the District’s plans and initiatives, both long-term and short-term. A three-year planning cycle is use= d to implement the Strategic Plan. An Annual Implementation Plan outlines the tasks and actions to be accomplished during the upcoming year.

Representation

The governance structure provides for representation from seven recognized constituencies at Palomar= College; students, Faculty Senate, bargaining unit faculty, bargaining unit classified staff, Administrative Association members, Supervisory/Confidential employees, and senior and executive administration.

Appointments from the constituencies, when not specified by position, are made by the following:

·          ASG – students

·          Faculty Sena= te – faculty on academic and professional matters

·          PFF/AFT R= 11; faculty

·          CCE/AFT R= 11; classified staff

·          Supervisory/= Confidential – supervisors and confidential employees

·          Administrati= ve Association – directors and managers

·          Superintende= nt/President – senior and executive administrators

The constituent appointees serve the length of term designated by their representative group.

Responsibilities of Representatives=

The primary responsibilities of representatives are as follows:

·          prepare for = and attend meetings

·          participate = in discussions

·          communicate = with individual constituencies; and

·          contribute to informed decision making.

Recommendation Process

Recommendations shall emerge ideally as a result of group consensus. When consensus cannot be reached, a majority of those voting shall determine the recommendation.

Each chair is responsible for communicating recommendations through the appropri= ate administrative and/or governance structure.

All representatives responsible for keeping their respective constituencies informed of the proceedings and recommendations.

Defin= itions of Governance Structures

Counc= il – A group of constituency representatives d= esignated or selected to act in an advisory capacity that meets on a regular basis. The charge of a council entails college-wide issues.

=

Stand= ing Committee – A permanent committee of constituency representatives intended to consider all matters pertaining to a designated subject that meets on a regular basis. A standing committee is part of the governance structure.

=

Perma= nent Sub Committee – A permanent sub group of a standing committee designated to consider specific subjects in detail for recommendations back to the standing committee. The chair must b= e a member of the committee to which it reports. Other members need not be members = of the committee to which it reports.

=

Ad Hoc Committee – A committee cr= eated by a council or standing committee to address and make recommendations on a particular subject as needed and meets until a task is completed. The members need not be from a cou= ncil or standing committee.

=

Task = Force – A constituency-represented group created = to address a special college-wide subject/issue and meets until the subject/is= sue is resolved.            =             &nb= sp;                &= nbsp;               &= nbsp;               &= nbsp;           &nbs= p;           =

Open Access

Governance meetings are public. In addit= ion to representation afforded to individuals through constituencies, other individuals and groups may be heard in any governance meeting by requesting= and receiving permission from the chair to participate and/or have items added = to the agenda. Written minutes w= ill be prepared for all governance meetings. Agendas, minutes, reports, and other work products of all governance committees and other groups involved in governance should be made readily accessible to all interested parties.

10/22/02

4

After discussion, = the following changes were proposed to the document:

<= span style=3D'font-size:10.0pt;font-family:Symbol;mso-fareast-font-family:Symbol; mso-bidi-font-family:Symbol'>·      =    Under “Recommendation Process,” add the following sentence: When consensus cannot be reached after a reasonable amount of time for discussio= n, a majority of the committee members from the appropriate committee shall vote= to determine the recommendation.

In that same secti= on, a paragraph should be added outlining the process of presenting items for “Information” first, followed by “Action” at a subsequent meeting, while allowing sufficient time for discussion before ea= ch item is brought forward for a vote.

<= span style=3D'font-size:10.0pt;font-family:Symbol;mso-fareast-font-family:Symbol; mso-bidi-font-family:Symbol'>·      =    Under “Open Access,”…other individuals and groups may be heard = in any governance meeting by requesting and receiving permission from the chai= r to participate and/or have items added to the agenda… It should specific= ally state that 48 hours notice should be given to the committee chair.

<= span style=3D'font-size:10.0pt;font-family:Symbol;mso-fareast-font-family:Symbol; mso-bidi-font-family:Symbol'>·      =    The current Governance Structure includes a section which defines the Superintendent/President’s role. That information should be included = in the document by adding the following: “Once each semester the Superintendent/President will review the Annual Implementation Plan with the Strategic Planning Council to evaluate progress toward the Vision and strat= egic goals of the college and discuss priority planning goals for the upcoming semester. He or she will preside over the Strategic Planning Council.”= ;

<= span style=3D'font-size:10.0pt;font-family:Symbol;mso-fareast-font-family:Symbol; mso-bidi-font-family:Symbol'>·      =    Under the Superintendent/President’s Role, add a statement that states, “The Superintendent/President will ensure that at Strategic Planning Council meetings there will be detailed reports from each planning council/= committee.= 221;

<= span style=3D'font-size:10.0pt;font-family:Symbol;mso-fareast-font-family:Symbol; mso-bidi-font-family:Symbol'>·      =    Under “Introduction,” change the wording in the last sentence to R= 20;The Governing Board delegates authority to the Superintendent/President who in turn solicits and receives input and makes decisions through the shared governance decision-making process.”

Proposed Financial Aid

Advisory & Appeals

Comm= ittee:        &= nbsp;           &nbs= p;       The Financial Aid Advisory & Appeals Committee will assist the Financial Aid & Scholarships office with providing service to potential and current <= st1:place w:st=3D"on">Palomar College students. The committee wi= ll make recommendations to the Director of Financial Aid & Scholarships on matters related to the application of policy, procedures and practice relat= ive to the administration of federal, state and institutional student financial= aid programs. The committee will also review and make recommendations to the De= an of Student Support Services on written/oral appeals submitted by a student regarding his/her financial aid status.

Moti= on 5        &= nbsp;           &nbs= p;           MSC Dowd, Miller: Faculty Senate approval of the Financial Aid Advisory & Appeals Committee.

Moti= on 6        &= nbsp;           &nbs= p;           MSC Cater, Dowd: To extend the meeting.

Curr= iculum:        &= nbsp;           &nbs= p;       Copies of the Curriculum Consent Calendar were provided for review.

Moti= on 7        &= nbsp;           &nbs= p;           MSC Laughlin, Levy: Faculty Senate ratification of the Curriculum Committee Con= sent Calendar.

Inst= ructional

Reor= ganization:        &= nbsp;           Ch= ris Barkley reported that she, Bonnie Dowd, and April Woods met with the Superintendent/President and the Vice President for Instruction on Thursday, December 5^th to discuss the proposed instructional reorganization and the alternative proposal made by the business department to the distric= t. The alternative proposal was unanimously supported by faculty members at the Faculty Meeting of November 21^st.

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p; Bonnie Ann Dowd added that the district did not accept the alternative proposal at that meeting, by stating that the rendition would cost the district money because the savings from the Escondido Center Director and the Assistant Director would be used to pay for the additional dean. Dean of Extended Educ= ation, and the division Media, Business, and Computer Science and Information Syst= ems as it currently exists would be dissolved and that money would be used to p= ay for the second dean within the old Arts & Languages division. There was= a great deal of discussion as to reorganization and whose purview it was unde= r, with faculty strongly agreeing that reorganization of instructional departm= ents is something that the Faculty Senate needs to be involved in as an Academic and Professional matter.. = The district has indicated that the their proposed reorganization was= de= termined by many criteria based on many issues, including the complexity of the job responsibilities, budget considerations, the number of people being supervised, as well as the size and complexity of the faciliti= es area.   The = Faculty is concerned that reorganization is being proposed prio= r to the approval of EFMPTF recommendations, which app= ear to recommend reduced emphasis on the Escondido and Education Centers. The Gove= rning Board will discuss EFMPTF’s proposals being b= rought forward at their December 10^th meeting.

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p; The district= 217;s position is that the Dean of Extended Education position will address = the complexity of the centers now and the EFMPTF plans will take many year= s to= implement., In addition, th= e district’s view because we’re so limited on resources, is that there should be <= span class=3DGramE>an entrepreneur= ial emphasis on Worksite Educatio= n and Community Services as revenu= e-ge= nerating so= urces. Their perspective is to create an entrepreneurial division that could create some new revenues.

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p; Discussion followed on the following issues:

§      =    The area of scheduling, and how much of that task would stay with the Dean of e= ach division and the concern of how two Deans will be accommodated wit= h regard to class schedules. or be given to = this new dean of Extended Studies.

<= span style=3D'font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family:Win= gdings; mso-bidi-font-family:Wingdings'>§      =    The fact that the reorganization appears to have been decided u= pon by the district without initially seeking faculty input, and when input was solicited, it appeared to be summarily dismissed.

<= span style=3D'font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family:Win= gdings; mso-bidi-font-family:Wingdings'>§      =    If the district is not able to fund replacement ADA’s, Instructional Ass= istants, and Faculty members who have resigned, retired, or passed away, the distric= t should not be able to fund a new Dean.

Moti= on 8        &= nbsp;           &nbs= p;           MSC Bedford, Dolan: The Faculty Senate will hold an adjourned meeting on Monday, December 16, 2002= , to discuss the proposed reorganization of the instructional area.

Chan= ge in SPC

Memb= ership:        &= nbsp;           &nbs= p;    Copies of minor changes to the Strategic Planning Council configuration were provi= ded. The proposal is to add the Chief Advancement Officer/VP Foundation, and the President, Confidential and Supervisory Term, and delete the Past President= of the Administrative Association in the list of members. This will be present= ed for action at the next Senate meeting.

Stra= tegic Planning

Coun= cil:        &= nbsp;           &nbs= p;            Chris Barkley reported that most of the Senate’s suggested changes to the B= oard Policies were accepted, but a few were not.

<= span style=3D'font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family:Win= gdings; mso-bidi-font-family:Wingdings'>§      =    It was explained at Strategic Planning Council that for the Course Repetition where the Senate wanted to leave out the wording “legally mandated,” and training requirements as a condition of “continued” employment, the wording needs to remain in the poli= cy to meet legal requirements. This policy generally only refers to the Firema= n, Policeman, Nursing, and Dental Assisting programs.

<= span style=3D'font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family:Win= gdings; mso-bidi-font-family:Wingdings'>§      =    The Senate’s recommendation of using the boiler plate language, “the Superintendent/President, in cooperation with the appropriate campus constituencies,” was accepted.

<= span style=3D'font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family:Win= gdings; mso-bidi-font-family:Wingdings'>§      =    The Program and Curriculum Development document was accepted with some minor changes.

<= span style=3D'font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family:Win= gdings; mso-bidi-font-family:Wingdings'>§      =    All of the Senate’s proposed changes to the Matriculation & Advisory Committee were accepted, including an additional 6 non-counseling faculty f= or divisional representation. The students request for a student representative was also accepted.

Reso= urce Allocation

Plan= :        &= nbsp;           &nbs= p;            &= nbsp;     Mario Mendez provided the following Resource Allocation Committee report:

<= span style=3D'font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family:Win= gdings; mso-bidi-font-family:Wingdings'>§      =    The committee is currently reviewing their statements on their role, products, = and the process. There was some concern about the way the statements were writt= en that budget and personnel issues would be sent straight to the planning cou= ncil without a lot of input.

<= span style=3D'font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family:Win= gdings; mso-bidi-font-family:Wingdings'>§      =    A Task Force will look at flexible accounts in 2003-04 for possible implementation in 2004-05.

<= span style=3D'font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family:Win= gdings; mso-bidi-font-family:Wingdings'>§      =    A motion was passed to move 5 of the PFE positions into the general fund.

<= span style=3D'font-size:10.0pt;font-family:Wingdings;mso-fareast-font-family:Win= gdings; mso-bidi-font-family:Wingdings'>§      =    The group has proposed changing its title from the Resource Allocation Committe= e to the Revenue Allocation Committee.

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ASG:=         &= nbsp;           &nbs= p;            &= nbsp;     Chris Champine reported that the members of the ASG are currently discussing their goals, and working on a survey mechanism to reach students.

Othe= r:        &= nbsp;           &nbs= p;            &= nbsp;   Jose Rangel reported that some of the STRS account summaries that were recently mailed out were 1/100 less than they should have been after adding an additional year of service to the previous total years. Payroll is taking c= are of the problem, but faculty members should double-check their statements for accuracy.

ADJO= URNMENT:        &= nbsp;      The meeting was adjourned at 3:= 35 p.m.

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p; Respectfully submitted,

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Bonnie Ann Dowd, A= cting Secretary