Minutes of the


December 8, 2003




PRESENT:                             Bill Bedford, Judy Cater, Judy Dolan, Bonnie Ann Dowd, MaryAnn Drinan, Martha Evans, Sherry Gordon, Brent Gowen, Anne Hohman, Barb Neault Kelber, Teresa Laughlin, Stan Levy, Dennis Lutz, Maria Miller, Marilee Nebelsick-Tagg,  Sue Norton, Dan Sourbeer, Steve Spear, Sara Thompson, Fari Towfiq, Katie Townsend-Merino, Anne Voth


ABSENT:                               Perry Snyder, Tamara Weintraub


GUESTS:                                Jayne Conway


CALL TO ORDER:               The meeting was called to order by the president, Steve Spear, at 2:00 p.m., in Room SU-30.


Proxy Votes:                          Bonnie Dowd announced the following proxy:

                                                Judy Cater holding a proxy for Tamara Weintraub


Approval of Minutes:         The minutes of December 1, 2003, were approved as amended.


Welcome:                              Anne Hohman was welcomed as the newest member of the Senate.


Other:                                     Steve Spear announced that information on the Hayward Award and the Vocational Leadership Institute are available for review in SU-30.


Motion 1                                MSC Thompson, Cater: To suspend the agenda to address Information Item E, AB 846, No Smoking Policy.


                                                Jayne Conway provided information on College Health Services Spring 2004 Health Education & Wellness Program:


·          January: Smoking Cessation – Support Group (January 22 – March 4), Individual Counseling January 29 – February 26).

·          February: HIV Testing begins February 1 and will go until the week before finals

o         Healthy Heart Month February 1 – 28 – cholesterol testing, BP screening

o         Smoking/Tobacco Information Booth for Club Rush

o         Blood Drive February 25, 26

·          March: March on TB

o         South of the Border Travel Tips

o         Mini Physicals

·          April: Skin Cancer Screening April 19 – May 14

·          May: Blood Drive May 4, 5


                                                She added that the state has passed a law which goes into effect on January 1, 2004, prohibiting smoking within 20 feet of windows or doors of main buildings. They are working with the Safety Committee on the policy change as well as the possibility of designating specific smoking areas on campus.



Appointments:                     Steve Spear reported that the Student Learning Outcomes Task Force is seeking a faculty member to serve as co-chair. He asked current senators who are on the task force to consider serving. There was some discussion on the superintendent/president serving as co-chair.  Because of the vice president for instruction’s experience in this area as well as the fact that the work of the task force will go beyond the time of Dr. Amador’s retirement, Senators thought it would be more appropriate to have Berta Cuaron serve in the co-chair position.


Motion 2                                MSC Dowd, Laughlin: The appointment of Barb Neault-Kelber to the Student Learning Outcomes Task Force as co-chair, as well as the Faculty Senate’s recommendation that Vice President for Instruction Berta Cuaron be appointed as the other co-chair.


Technology Master

Planning Task Force:           Steve Spear reported that a co-chair is still needed to serve on the Technology Master Planning Task Force.


Curriculum:                            Copies of the items from the Curriculum Committee meeting of December 3, 2003, were passed around for review.


Motion 3                                MSC Laughlin: Faculty Senate ratification of all of the Curriculum items.


Course Deactivation

Procedures:                           A copy of the draft proposal for a Course Deactivation Procedure was also provided.  Each spring semester, the Instruction Office will create a list of courses not offered (scheduled) for a three-year period. The list will be submitted to Subcommittee C of the Curriculum Committee and to the deans and chairs/directors whose courses appear on the list. During the upcoming fall curriculum cycle, the Instruction Office will submit the listed courses to the Curriculum Committee for deactivation to be effective the following academic year. Departments/programs will not be required to submit paperwork. If desired, the chair/director, in consultation with the appropriate faculty members, may submit a rationale for keeping the course active for one additional academic year. Subcommittee C will consider the rationale and the criteria (to be established), and will recommend to Curriculum Committee to deactivate or continue the course.


                                                Senate members discussed the need for individual departments to make the determination of which courses to include in the catalog without administrative influence over curricular offerings.


Motion 4                                MS Laughlin, Nebelsick-Tagg: Faculty Senate approval of the Course Deactivation Procedures created by the Curriculum Committee.


                                                There was discussion that perhaps this issue should be an agenda item at a future Chairs/Directors meeting to obtain broad input.


Motion 5                                MSC Dowd, Bedford: To postpone approving the Course Deactivation Process until the end of February and request that the item be placed on the first Department Chairs/Directors meeting of the spring semester for discussion.


Motion 6                                MSC Dowd, Gordon: To extend the meeting until 4:00 p.m.


Committee on

Committees Procedure:


Motion 7                                MSC Cater, Dowd: Faculty Senate approval of the following Recommendations from the Committee on Committees:


Soliciting Volunteers

1)      The terms of committee assignments will be determined by the Committee on Committees prior to soliciting volunteers for committees:

a.       the terms will be staggered to provide continuity  ideally no  more than half the membership will be up for appointment/reappointment each year;

b.       the terms will be for 2 years unless otherwise dictated by our Constitution;

c.       faculty may reapply for membership when their term is up, but reappointment is not automatic.

2)      The Committee will send (via email and hard copy) to all faculty, a description of the process by which committee appointments are made by the Senate. This description will include:

a.       a list of committee members and their divisions/terms,

b.       a description of committee functions/times they meet (if known),

c.       a list of committee openings by division,

d.       a list of committee openings at large.

3)      The Committee will solicit faculty volunteers for committee appointments.  The names of all faculty who are eligible for appointment to any committee will be brought to the Senate. Faculty who are ineligible will be notified promptly.

4)      Volunteers will be encouraged but not required to provide a short statement of interest as well as their availability to attend meetings.

5)      The Committee will allow 7 academic days for faculty to volunteer (via email only) to the  Committee on Committees email address. On the 8th academic day the Committee will:

                                        a) email the members of any division that does not have volunteers for specific committee openings soliciting volunteers again and alerting the division that on Day 11 if there are still no volunteers from the given division the search for a volunteer will widen to include all faculty members.

                b) email a list of the number of volunteers and the number of openings for each committee assignment to the faculty, suggesting that if any volunteers prefer to change their requests they may do so via email by Day 11.  The committee will remind volunteers that if more than one faculty member has volunteered for a particular committee assignment, the Senate will hold an election. (The Committee will give them the date of the election.)

6)  On Day 11 the Committee on Committees will solicit volunteers for any unfilled committee openings from the entire faculty. Volunteers must respond by Day 14.


Preparing the Ballot and the Rules

7) In preparing the ballot for the Senate, the Committee will identify each volunteer by division:

a) the Committee will provide a list of probationary faculty to the Senate;

                                                                b) the election of committee members for assignments that are designated as “divisional representation” will be done by division—that is, the top vote getter from each division will be appointed by the Senate;

c) for the election of committee members for assignments that are designated as “at large,” the top vote-getter overall will be appointed by the Senate;

d) for divisional appointments for which there are no divisional volunteers, the Senate will appoint the top vote-getter overall as an “at large” representative.

8)      If there are multiple appointments with differing terms for the same committee, the volunteers must specify which term they are volunteering for.  The volunteers may make themselves available for both longer or shorter terms.

9)      The Senate will appoint members to achieve divisional diversity whenever possible.


Confirming and Voting

10)  The Committee will provide the Senate with a list of volunteers for committees for which the number of volunteers does not exceed the number of positions available and ask the Senate to confirm these committee members.

11)   The Committee will provide the Senate with a ballot when the number of volunteers exceeds the number of positions available and ask the Senate to confirm the results of the vote.


Maintaining Full Faculty Representation

12)  The Committee will post the list of committee memberships on the Senate web page each semester.

13)  If a vacancy occurs on a committee, the Committee on Committees will solicit faculty volunteers to fill this vacancy.


Faculty Hiring:                      The following new faculty positions were approved by the Instructional Planning Council:

1.                    Chemistry

2.                    Political Science

3.                    English as a Second Language

4.                    Emergency Medical Education

5.                    Art/Sculpture & Foundry

6.                    Psychology

7.                    Physical Education/Athletics

8.                    Interior Design


If there is additional funding or changes in the above list, the following positions were approved as second priority:

9.                    Music/Choral

10.                 Speech

11.                 Radio and Television

12.                 History

13.                 Philosophy


According to best estimates, the 8 positions listed as top priority will complete the full-time faculty obligation.  Jerry Patton has indicated that funding has been set aside for them but if the positions aren’t filled, the funds have to be returned to the State.


Discussion followed on the need for clarification regarding the full-time faculty obligation as determined by the Chancellor’s Office. 


Motion 8                                MSC Dowd, Townsend-Merino: That the Faculty Senate President contact the Chancellor’s Office to obtain clarification on what Palomar College’s full-time equivalent number is for next fall.


                                                There was also discussion on meeting the needs of individual departments by hiring additional faculty members without putting other faculty or staff members at risk of losing their jobs. Since the hiring process takes so long to complete, there was agreement that the district should move forward while gathering more information and pending clarification from the Chancellor’s Office.


Motion 9                                MSC Dowd, Townsend-Merino: Faculty Senate approval of the Faculty Hiring Recommendations for fall 2004 as submitted with the understanding that once clarification on the full-time faculty obligation is received from the Chancellor’s Office, the number to be hired will be revisited if necessary. The Faculty Senate reiterates its concern that no currently employed faculty or staff members lose their jobs.


Faculty Research

Award Criteria:                     Judy Cater provided draft copies of the Faculty Research Award Committee Guidelines as created by members of the Senate Task Force.


                                                These Guidelines will assist those faculty members serving on the task force who are appointed each year to make recommendations to the Senate about the Faculty Research Award. The Senate remains the body who will ultimately vote to choose the recipient and is not bound by the recommendations made by the task force.


Motion 10                              MSC Cater, Laughlin: Faculty Senate approval of the Faculty Research Award Criteria.


Senate Recusal Policy:        Steve Spear distributed copies of Article XIII, 5.45, of Roberts Rules of Order: Abstaining from Voting on a Question of Direct Personal Interest.


Motion 11                              MS Dowd, Dolan: Faculty Senate approval of the Faculty Senate Recusal Policy, as amended.


                Senate Recusal Policy


Recusal involves a relinquishment of participation in deliberation and/or decision-making or supervisory responsibility. Recusal by any Senator on a particular matter because of concerns about impartiality or conflict of interest does not reflect adversely on the involved Senator; rather, it is simply an acknowledgement that, in a complex and interconnected society, such cross-pressures will occur.


When this happens, recusal is necessary to assure that a Senator’s independence of judgment is not compromised, that the faculty’s confidence in the integrity of the Senate is preserved, and that the Senate’s mission regarding academic and professional matters is protected.


A Senator will should recuse him or herself from any participation in deliberation, decision-making responsibility or management/supervisory responsibilities when:


1.)    A Senate decision can be reasonably expected to directly result in an economic benefit to him or herself, to a business or business associate, or to a spouse/domestic partner, child, parent, or sibling.

2.)    A Senate decision involves the appointment of a spouse or relative to a Senate committee,

campus-wide committee, task force, or Senate office such as the Professional Development Office, among others.

3.)    The Senate deliberation can be reasonably assumed to reflect matters surrounding a grievance or grievances that a Senator is pursuing.


A Senator is required to announce to the Senate his or her recusal at the initiation of the deliberation process, at the time of decision-making itself if deliberation does not occur, or prior to the commencement of a management/supervisory relationship. While failure to do so constitutes a severe breach of professional ethics, no member can be compelled to refrain from voting in such circumstances.


Submitted for discussion, October 20, 2003

M. Drinan, Faculty Senator


                                                Bonnie Dowd stated that the Faculty Senate Ad Hoc Task Force is supportive of the Faculty Senate Recusal Policy. She added that Roberts Rules of Order has been a guideline for conducting Senate meetings as stated in our Constitution


but that The Brown Act has come into existence since the Faculty Constitution was originally written. She also reported that the Task Force is looking at the Faculty Constitution and may bring forward a similar Recusal Policy.


                                                Steve Spear expressed his objection of the Recusal Policy, stating that individuals should not be compelled from voting. He stated that no one group or individual has any right to deny the right to vote of any other individual or group for any reason whatsoever.


                                                Some Senators felt that the policy was being proposed as guidelines only, with no specific wording stating that someone can or cannot vote on an issue.


Motion 12                              MSF Gordon: Gowen: Call for a vote on Motion 11. Motion failed.


                                                Lengthy discussion followed on both sides of the issue.


Motion 13                              MSC Towfiq, Cater: A change in the wording of the first line in the third paragraph of the Senate Recusal Policy changing the word “will” to “should.”


                                                Bill Bedford stated that he would like an opportunity to do some research on this issue before the Senate votes on it.


Motion 14                              MSC Bedford, Levy: That the Faculty Senate Recusal Policy be postponed indefinitely.


Motion 15                              MSC Townsend-Merino, Kelber: That the Faculty Senate Recusal Policy be placed on the January 26, 2004, Senate agenda.


Professional Devel.

Hours for Attending

Board Meetings:                  The Faculty Senate has requested that the Professional Development Review Board provide their recommendation on professional development hours for attending board meetings and make it an official part of BP 167. It was reported to the Senate at a recent meeting that the PD Review Board has decided to only allow up to 6 hours of professional development credit for attendance at board meetings.  There was discussion that when Judy Eberhart reported this to the Senate it was recommended that Procedure 167 (Professional Development) be submitted to the Senate with this and any other changes recommended by the Review Board.


Motion 16                              MSC Dowd, Miller: That one or two Senators attend an upcoming Professional Development Review Board meeting to obtain clarification on their recommendation of professional development hours for attending board meetings.


                                                Bonnie Dowd and Judy Cater volunteered to attend a PD Review Board meeting in the spring to discuss the matter of PD hours for board meeting attendance.        


Report from Joint



Motion 17                              MSC Dolan, Dowd: Faculty Senate acceptance of the following configuration of the faculty membership on the Strategic Planning Council:


President of the Faculty Senate

                                                Past President of the Faculty Senate

                                                2 co-presidents of the PFF

                                                2 past co-presidents of the PFF

                                                Professional Development Coordinator

                                                8 faculty at large representing the 5 divisions, library, counseling, and PFF

                                                Total Faculty: 15


Bookstore Committee:        


Motion 18                              MSC Dowd, Dolan: Postpone Action Item I, Bookstore Committee, until the January 26, 2004, Senate meeting.


Procedures for hiring

the next College

President:                              The following recommendations were made at the December 3, 2003, Faculty Meeting regarding the procedures for hiring the next college president:


·          The timeline that will be presented at the December 9 board meeting is not acceptable. There is a need for more input from faculty and staff.

·          The timeline should provide search committee interviews, the finalists open forum, and campus visits at a time when many faculty are on campus.

·          Reference checks should be conducted at the first level interview.

·          A Governing Board member should not be included on the first level interviews.

·          Faculty and staff representation should be included on the second level interviews.

·          Alternative timelines will be created.

·          Dr. Amador should not be considered for the interim position.

·          The Presidential Search committee should include at least nine faculty members, providing divisional representation, one PFF member and one adjunct faculty member. Nominations from the committee should be solicited from faculty, a poll sent out to faculty members with their recommendations for appointments, followed by confirmation by the Faculty Senate.

·          Do not hire a search firm. Do the marketing in-house.


Senate members overwhelmingly agreed with the recommendations made by faculty at the Faculty Meeting.


Motion 19                              MSCU Dowd, Cater: That no search firm be used in the hiring of the next Superintendent/President.


Motion 20                              MSCU Dowd, Laughlin: That a college-wide task force be formed to determine Palomar College’s leadership needs.


Motion 21                              MSCU Dowd, Thompson: That an interim Superintendent/President be hired for the academic year July 1, 2004June 30, 2005.  That the district’s proposed timeline be used to hire an interim Superintendent/President but tightening it so that the individual can be hired before the end of the spring 2004 semester.


Motion 22                              MS Dowd, Laughlin: In the event that Motions 18, 19, and 20 are not accepted by the Governing Board, the Faculty Senate recommends the appointment of 9 faculty members to the Search Committee, and that under no circumstances should a Governing Board member be included on the first level committee as a voting or non-voting member.


Motion 22 (substitute)        MSCU Dowd, Laughlin: In the event that Motions 18, 19, and 20 are not accepted by the Governing Board, recommendations made at the December 3, 2003, Faculty Meeting are endorsed by the Faculty Senate relating to the committee composition, and that under no circumstances should a Governing Board member be included on the first level committee as a voting or non-voting member.


Motion 23                              MS Drinan, Nebelsick-Tagg: That reference checks occur at the first level before any names are forwarded to the next level. Motion withdrawn until a later date.


                                                After some discussion, Senate members concurred that the specifics on what should occur at the first level can be addressed later.


Student Voting Member

on the Curriculum

Committee:                            Steve Spear reported that the members of the Strategic Planning council have voted for a change that the student member of the Curriculum Committee be a voting member rather than an observer.


                                                Teresa Laughlin added that as Curriculum Committee Co-Chair, she support this change.


Motion 24                              MSC Dowd, Miller: That the student member of the Curriculum Committee become a voting member rather than merely an observer.


Administrative Evaluation

Forms:                                    Maria Miller provided copies of the proposed revision to the administration evaluation forms. These will be presented to the Senate for action next semester.



ADJOURNMENT:               The meeting was adjourned at 3:50 p.m.


                                                Respectfully submitted,


Bonnie Ann Dowd, Secretary