Minutes of the
MEETING OF THE FACULTY SENATE
April 28, 2003
PRESENT: Mike Arguello, Chris Barkley, Bill Bedford, Judy Cater, Bonnie Ann Dowd, MaryAnn Drinan, Teresa Laughlin, Stan Levy, Dennis Lutz, Mario Mendez, Maria Miller, Marilee Nebelsick-Tagg, Sue Norton, Jose Rangel, Steve Spear, Joe Stanford, Dan Sourbeer, Sara Thompson, Rocco Versaci, Anne Voth, Lori Waite
ABSENT: Judy Dolan, Fari Towfiq
GUESTS: Sherrill Amador, Judy Eberhart, Haryo Praborro
CALL TO ORDER: The meeting was called to order by the president, Chris Barkley, at 2:00 p.m., in Room SU-30.
Approval of Minutes: The minutes of April 21, 2003, were approved as presented.
Faculty Senate Elections: Stan Levy announced that a faculty member contacted him who had submitted a nomination electronically for the Senate but the nominee was not included on the ballot sent out to faculty. Because of the problems with the email system, the Senate Office wasn’t aware of the nomination until after the ballots had been sent out and the e-mail access was cleared up. Chris Barkley indicated that she would contact the faculty members involved and explain the mix-up. She also noted that once there is a contract with PFF two additional seats on the Senate will be available and hopefully the nominee can be re-nominated for one of those positions.
Discussion also occurred on inviting all of those listed on the ballot to the Senate meeting of May 5th. Those elected will take their seats and have voting privileges at the May 12th meeting. Because officer elections will occur on the 12th, it was agreed that all nominees should be informed that they may provide proxy votes if they are unable to attend. Proxy votes can be submitted to the Senate Secretary or to another Senator prior to the May 12th meeting.
Motion 1 MSC Dowd, Levy: The Faculty Senate directs the Faculty Senate President to contact the faculty members on the Senate ballot and invite them to attend the May 5, 2003, meeting. Those elected will officially be seated at the May 12, 2003, meeting and have voting privileges. If those elected are unable to attend the May 12 meeting, they are encouraged to submit a proxy.
Motion 2 MSC Voth, Cater: Faculty Senate approval of the following committee appointments:
Administrative Services Planning Council
Wendy Metzger, Math
Bookstore Advisory Committee
Candi Francis, Life Sciences
Robert Barry, Media, Business & Community Services
Judy Eckhart, Math and the Natural & Health Sciences
Suzanna Grenz, Human Arts & Sciences
Kalyna Lesyna, Human Arts & Sciences
Distinguished Faculty Award Committee
Gary Alderson, Life Sciences
Will Gullette, Communications
EOPS Advisory Committee
Patrick O’Brien, EOPS
Facilities Planning Committee
Russ Filbeck, Trade & Industry
Annette Squires, Mathematics
Institutional Review Committee
Bruce Gan, ROP
Carolyn Lowther, ESL
Professional Development Review Board
Steve Bertram, Trade & Industry
Byung Kang, Library
Chuong Nguyen, Math
Professional Procedures Committee
Sue Norton, DSP&S
Jennifer Paris, Library
Sabbatical Leave Committee
Judy Cater, Library
Terry Humphrey, Behavioral Sciences
Safety & Security Committee
Michael Finton, Emergency Medical Educational
Ed Groschwitz, Chemistry
Strategic Planning Council
Motion 3 MSC Voth, Miller: Faculty Senate approval of the following committee appointments as a result of the Faculty Senate electronic voting:
Academic Review Committee
Brent Gowen, English
Academic Standards & Practices Committee
Mathews Chakkanakuzhi, Math
Leanne Maunu, English
Sue Zolliker, English
Computer Coordinating Committee
Mark Bealo, Graphic Communications
Terrie Canon, CSIS
Haydn Davis, Behavioral Sciences
Faculty and Staff Diversity Advisory Committee
Cathy Jain, Earth Sciences
Fari Towfiq, Math
Instructional Planning Council
Wendy Metzger, Math
Joe Stanford, Performing Arts
International Student Advisory Committee
Charlie Ingham, English
Byung Kang, library
Jan Rightmer, Counseling
Lynne Henson, ESL
Matriculation and Transfer Advisory Committee
Cindy Torgison, Math
Personnel Standards and Practices Committee
Bahram Alidaee, Math
Jay Alperson, Behavioral Sciences
Byung Kang, Library
Patrick O’Brien, EOPS
Haydn Davis, Behavioral Sciences
Kathleen Sheahan, Foreign Languages
Motion 4 MSC Voth, Dowd: Faculty Senate approval of the following committee appointments as a result of the run-off ballot:
Academic Review Committee
Elvia Nunez-Rebel, Counseling
Richard Stegman, CSIS
Personnel Standards & Practices Committee
Rafik Jenkins, English
General Obligation Bond
Issue: Anne Voth reported that a volunteer is needed to serve on the selection committee which will determine who will become Palomar College’s Investment Banker/Financial Advisor for the 2004 General Obligation Bond.
According to Jerry Patton, in order to do a General Obligation Bond Issue, we need to engage investment bankers to help with the issuance of bonds should the Governing Board choose to move forward. We have sent out requests for proposals to any investment banking firms interested in Palomar College’s Government Obligation Bond. This committee would review the proposals, interview the firms, and finally make a selection of the two top firms to be our investment bankers. If the college proceeds with putting the Government Obligation Bond to voter’s approval, the cost of the investment banker would come out of the bond proceeds, not the college’s general fund. If the Government Obligation Bond loses, the investment bankers agree, up front and in the agreement we would sign with them, not to charge any fee or other charges.
Research Award: Information was provided to Senators on those individuals nominated for the Research Award. Members of the task force agreed that more distinguishable criteria for the award are needed, and they will meet again to set those criteria for next year. Ballots were distributed for a vote and the Senator included in the list of candidates recused herself from the process and stepped out of the room.
Motion 5 MSC Cater, Laughlin: Faculty Senate approval of the results of the ballot awarding the 2002-03 Palomar College Research Award to Bonnie Ann Dowd.
Development: Judy Eberhart distributed copies of proposed changes to the Professional Development Procedures to Senate members. She indicated that some minor wording changes are being proposed to the handbook for next year. Service Points for will be as follows for new committees:
Instructional Planning Council – 2 service points
Administrative Services Planning Council – 2 service points
Human Resources Planning Council – 2 service points
Student Services Planning Council – 2 service points
Strategic Planning Council – 2 service points
Technology Committee – 1 service point
Campus Police Advisory Committee – 1 service point
DSP&S Advisory Committee – 1 service point
Salary and Benefits
Meet and Confer
Academic and Professional Matters Task Force
Affirmative Action Representative Service
Partnership for Excellence Task Force
Other district service:
SDICCA Internship Coordinator – 2 service points per semester and 40 hours of Professional Development.
In response to a question about receiving service points for serving as a Compliance Officer, Judy Eberhart indicated that she would add that to the list. There was discussion about the fact the Compliance Officer technically replaces the Affirmative Action service in accordance with changes to the Faculty Hiring Procedures passed recently.
Chris Barkley reported that this item would be brought back for Senate Action on May 5.
Institutional Review: Steve Spear provided draft copies of the proposed reorganization of the institutional review process. The members of the Institutional Review Committee have developed the role of Councils, Divisions, and Departments in the Proposed Institutional Student Learning Outcomes (SLO) Assessment and Review Process.
The problems with the Institutional Review process include:
· Recommendations of IRC not followed up.
· No link between IRC recommendations and resource allocation.
· Problems with compliance.
· IRC lacks the in-depth knowledge of programs under review needed to make confident recommendations regarding their viability.
He added that the committee is attempting to redesign the system so that individual departments have the most important role in the process of improving SLO. It was stressed that this committee is in the procedural planning phase and that the committee is looking for input.
Senate members were asked to review the information provided. This item will be presented for Senate action on May 5 so that input can be brought back to the committee .
Budget Review: The following reports were provided on Budget Review:
Sue Norton stated that the members of the Instructional Planning Council discussed whether or not the recommendations relating to personnel should be prioritized. Members of the council did agree that should layoffs occur, a Library Media Technician and another classified position in the Art department should be the first two re-established. One position was also recommended for a change to a lower classification.
Reporting for Judy Dolan, Bonnie Ann Dowd stated that three motions were passed at the Administrative Services Council:
Motion 1: Jerry Patton will prioritize the proposed budget cuts eliminations and the council will ratify.
Motion 2: Prioritized list ratified.
Motion 3: Jerry Patton will reduce the proposed cuts/eliminations proportionate to administrative services share of the district’s budget.
It was also reported that there is concern that there is some feeling among those on various councils that Instruction has not been taking a proportional hit. It was noted that this type of thought process is divisive and should be avoided.
Discussion followed on the following issues:
· It should be pointed out how many sections were cancelled last year, and how many FTE that represents. It was also noted that proportional cuts ignores the fact that we are an instructional organization and proportional cuts may not be in the best interest of students.
· Last week at the Strategic Planning Council, IPC brought forward 1.4 million dollars in cuts, and that was the percentage used to report the instructional proposed cuts. However, the 1.4 doesn’t include the over 2 million dollars that has already been cut from the budget due to class cancellations and unfilled positions.
Lori Waite provided an updated report from the Student Services Planning Council. She indicated that these recommendations went to the Strategic Planning Council on April 10. Student Services Planning Council has been asked to prioritize recommended cuts. Lori indicated that she told the members of the council that it would be appropriate for individual departments to make these prioritizations and bring them to the council.
Discussion followed. Although the Strategic Planning Council established criteria for determining the budget cuts, the Senate chose not to support those criteria. SPC will be using those criteria and should include those which least impact students.
Motion 6 MSC Dowd, Cater: To extend the meeting.
Curriculum: Teresa Laughlin reported that some administrative changes are coming forward from the Curriculum Committee and will be presented to the Senate for action on May 5, 2003.
Governing Board: Chris Barkley reported that the members of the Governing Board approved the Supplemental Early Retirement Plan at their April 22nd meeting.
Council: Steve Spear reported that each of the Vice Presidents provided a copy of their lists of potential cuts as well as rationales for those cuts to the last Strategic Planning Council meeting. The Vice Presidents have been asked to bring a prioritized list to the next SPC meeting of the budget cuts.
Faculty members interested in reviewing the proposals coming from the various councils to the Strategic Planning Council can make arrangements to review them by contacting the Senate office at ext. 2446.
Committee: Bonnie Dowd reported that the members of the Revenue Allocation Committee discussed the possibility of using a process of anonymity to ask questions about budget line items. If a members so chooses, it was agreed that individuals could submit questions to Jerry directly and he would bring them to RAC anonymously. RAC is undergoing a difficult task and the process has to begin by asking questions. The concern is that questions do not mean that RAC is “targeting” any particular area or individuals but rather asking questions in order to assess the budget and make recommendations. It was also agreed upon that as questions came through the process, RAC members would be assigned research tasks on behalf of the committee rather than expecting Jerry Patton or any one individual to do all of the information gathering in response to such budget questions.
Other: One of the items discussed at RAC was with regard to the Advancement Office and the historical perspective that the office was initially proposed as being self-sufficient. Discussion followed about the importance of the Palomar College Foundation and the Advancement Office. It was noted that RAC has agreed to assign a member to look into these matters.
ADJOURNMENT: The meeting was adjourned at 3:40 p.m.
Bonnie Ann Dowd, Secretary