Minutes of the
MEETING OF THE FACULTY SENATE
PRESENT: Chris Barkley, Bill
GUESTS: Judy Eckhart, Dan Finkenthal
CALL TO ORDER: The meeting was called to order by the president, Steve Spear, at , in Room SU-30.Steve announced that because this was the first meeting of the academic year and as a result of information he received while attending the Statewide Academic Senate annual Leadership Workshop for incoming Senate Presidents, he wanted to take a few minutes to address issues regarding the Brown Act and Roberts Rules of Order.
that he would take presidential privilege at the beginning of the meeting. He stated that he attended a half-day breakout session on the Brown Act while attending a Statewide Academic Senate Leadership Workshop. He stated that the Senate had been informed wrongly that it had violated the Brown Act in some respects, then he stated that the Senate had not. Steve then stated that “The Brown Act, specifically, in section 54952.2.c.1 allows any member of the Senate to send out any communication to anybody they wish.”
of Minutes: The minutes of May 19,
2003, were approved as amended.
The Brown Act: Steve Spear reported that in accordance with The Brown Act, the agenda will no longer list “Other” under Action or Information items. He also stated that it is a violation to move Information items to “Action” in the same meeting.
Steve Spear also made
the following announcement: I wonder if I might take a couple of seconds here
as Presidential Privilege. Last June, I attended the Statewide Academic Senate
Leadership Conference and I attended a breakout session for a half a day on The
Brown Act. And we were informed, wrongly it turns out last year, that we had
violated The Brown Act in some respects of… we did not…The Brown Act
specifically in Section 549542.2.C.1 allows any member of the Senate to send
out any communication to anybody they wish. However, we are violating The Brown
Act in several ways. One of the ways that we violate The Brown Act is in our
agenda under Action and Information having the word “other.” You will notice
that your agenda does not have the word “other” and that is why. Another way
that we are violating The Brown Act is when we move something from Information
to Action in the same week. You can’t do that. Now, you can of course suspend
the agenda and talk about an information item ahead if you have a guest or
something but you can’t put something under Information and Action in the same
week because that violates the…specifically Section 549542.2.C. Rely primarily upon…we
supposedly are the ultimate authority of these Academic and Professional
Appointments: Steve Spear reported
that he had contacted and selected each of these five people to serve on
__________________: Anne Voth, Chris
Barkley and Judy Cater because they have a long history of dealing with these
procedures and have selected
Brent and so I
need approval or objection to the selection.
Motion 1 MSC Levy, Dolan:
Other Committees: Discussion was held regarding faculty membership on the Benefits Committee. MaryAnn Drinan indicated that appointments to this committee will now be made by the Palomar Faculty Federation.
Anne Voth added that a list of committee vacancies and a call for volunteers should be distributed to faculty members soon. The list will not include the Benefits Committee, as this falls under the purview of PFF, or the Student Equity Committee.
Motion 2 MS Sourbeer,
Committee: Senate members discussed the student equity issue. The Student Equity Committee could be considering issues such as access to computers and technology. Students are being asked to obtain much of their class information online and whether they have access to technology should be explored, particularly with the ongoing discussions of a “paperless college.” This item will be brought back for further discussion at the September 15, Senate meeting.
(amended) MSC Sourbeer,
NCHEA Director: Steve Spear reported that Lori Waite was elected as the NCHEA Director for the summer but another volunteer was solicited for this semester because Lori is on sabbatical leave. Judy Eberhart volunteered to serve for this year with the plan being that when Lori returns from her sabbatical leave, she will be appointed to serve the second year. However, NCHEA was concerned that Palomar would appoint someone to be the Director of NCHEA who had not previously served on the NCHEA board. Judy Eberhart has served on this board in her role as Professional Development Coordinator.
In addition, discussion occurred that positions aren’t usually held for faculty members on sabbatical leave. If the position becomes vacant after one year, in fairness another call for volunteers should be distributed. Senate members agreed that because the position has always been filled for a two-year term, that practice should be continued.
Motion 3 MSC Cater,
Elections: Steve Spear
reported that vacancies currently exist for the Faculty Vice
President/Secretary and a faculty designee for the position of Past President
of The Faculty. These two positions will also serve on the Faculty Council and
Motion 4 MS Barkley,
Stan Levy, as Chair of the Elections Committee, suggested that the announcements for the vacant positions go out separately until this issue can be discussed based on our current model and the Faculty Constitution.
Motion 5 MSF Dowd, Levy: To Table Motion 4. Motion failed.
The following substitute for Motion 4 was presented for approval:
(Substitute) MSC Levy,
On Committees: Steve Spear reported that two faculty members currently on the Faculty Council are needed to serve on the Joint Council. Mario Mendez and Anne Voth previously held these positions. Senate members were asked to make nominations.
Bonnie Ann Dowd and Sara Thompson were nominated and accepted the nominations.
Motion 6 MSC Barkley,
Motion 7 MSC Barkley,
Learning Culture Task
Force: The proposal for a Learning Culture Task Force was initially presented to the Senate last semester. The role of this task force was to develop methods to foster an effective learning culture that promotes institutional and student expectations, responsibilities, and respect. The task force would also develop criteria to assess and a method to evaluate the outcomes of the committee’s efforts.
Because this item is currently tabled at the Strategic Planning Council, Steve Spear indicated that Dr. Amador has asked for some input from the Senate on how to proceed. Chris Barkley added that she has recommended to the members of the Strategic Planning Council that a committee should be created to decide how to discuss the learning culture and how to improve it.
Dowd stated that this suggests we don’t have a learning culture, when many feel
we already do. She also questioned why this issue should be addressed by a new
committee when the Senate has an Academic Standards & Practices Committee
place which could be assigned the task of reviewing and/or reexamining
Palomar’s learning culture.
Motion 8 MSC Dowd, Bedford: That the issue of creating a Learning Culture Task Force be sent to the Academic Standards & Practices Committee.
Meeting: Steve Spear announced that Senator Orientation would be held on Monday, September 8, from in SU-30. Senate members were provided with a tentative agenda.
Issue: Steve Spear
provided copies of a memo he sent to Dr. Amador regarding the district’s plans
as individual Academic Department Assistants (ADAs) either resign or retire.
Dr. Amador has replied as follows: “the Deans are analyzing the workload of
Steve indicated that he was given a copy of the criteria put together by the Deans under Dr. Vernoy. Although he was asked not to copy the information or distribute it via email because it is a very rough draft, Senate members were told that they could review it if they wished to do so. The information includes a statistical analysis of each department and whether their workload is within the average.
Some Senate members were dismayed that they could review the document but not provide copies for discussions with their department chairs on staffing issues. It was pointed out that often decisions are made then the information is disseminated out for discussion after it’s too late to provide input to a decision.
This issue will be brought back for Senate Action on September 15.
Task Force: Copies of the proposal for the Student Learning Outcomes Task Force were provided.
The Task Force will be formed to:
1. Respond to the Accrediting Commission recommendation
The college has begun to develop processes for measuring
student learning outcomes and should integrate into its formal
method of review of academic programs and certificates the
creation and evaluation of student learning outcomes on a
course, program, and degree/certificate level; and
2. Prepare for meeting the new accreditation standards for the next comprehensive site visit in March 2009.
While faculty will determine specific learning outcomes at the course and program level, the Task Force product is a detailed implementation plan that defines the structures, tasks, timelines, and responsibilities, as they relate to broader institutional objectives of student success, mission and effectiveness, and program development and review.
The Task Force will report to the Strategic Planning Council.
Senate members discussed
the need for additional faculty representation. When determining
input provided by
This item will be brought back for Senate Action on September 15.
Email Voting, Senate
Council: Steve Spear
reported that a Senator had requested that the issue of email voting be brought
back for further discussion. Last
opinions varied on whether voting by email should occur. There were some
concerns about faculty email lists being kept up-to-date and Steve indicated
that he did discuss this with Dr. Miyamoto who will work with Jose Vargas in
Information Systems in an effort to improve both contract and adjunct faculty
lists on the server.
This item will be brought back for Senate Action on September 15.
Finkenthal stated that it was his understanding that no two Senators can
communicate with one another privately via email . He
indicated that The Brown Act specifically governs a lot of that communication.
Steve Spear indicated that according to Section 54952.2.C.1, “individual
contact between any two members is perfectly legal.” Since
there was disagreement on the issue, Steve suggested that he
should request an agenda item to discuss it further, or file a formal
Faculty Manual: Steve Spear reminded Senate members that once a contract is signed between faculty members and the district, the Faculty Manual must be reviewed and edited. Volunteers will be needed at that time.
Bond Issue: Steve Spear asked Senators whether they would like to invite Jerry Patton to the meeting of September 15, to discuss exactly how a bond issue works and the financial impact on the district. There was overall agreement.
Committee on Committees
& Service: Copies of
a memo created by the members of the Personnel Standards & Practices
Committee on the role of the Committee on Committees was provided. The
Personnel Standards & Practices committee is discussing the following
operating principles as
the Committee on Committees:
The Committee on Committees shall meet on a regular, scheduled basis, so that all five of the members appointed by the Senate president can participate in the process of nominating to fill committees. The solicitation for volunteers shall include a description of the nature and duties of the designated committee, and the length of the term of office. Faculty applicants shall be requested to submit a short statement of their qualifications and reasons for wishing to serve, including their membership on other committees. In its recommendations to the Senate, the Committee on Committees shall attempt to show preference for applicants who have fewer committee assignments. When there are more applicants than openings, the Senate shall vote by secret ballot. The applicant with the highest number of votes shall be awarded the longer term, if this circumstance arises.
Clarification is needed on the following issues raised by the faculty council on the same issue:
Do we wish to continue the current practice of having the entire Senate vote on all committee appointments?
When filling committee vacancies where there is divisional representation:
a. If we can’t find a divisional volunteer, should we take anyone we can find (current practice) or leave the position vacant?
b. If a committee member is appointed as above and a vacancy in that member’s division representation occurs, should that member continue serving their appointed term or should they be re-appointed to the other slot representing their division? (This could become a logistical nightmare).
Senate members also discussed whether the issue should be sent to the current Committee on Committees, or a Task Force consisting of as many previous Committee on Committees chairs we can find. It was suggested that the issue be forwarded to the Committee on Committees with invitations to all the previous chairs to participate in the decision-making. Discussion followed.
This item will be brought back for Senate Action on September 15.
Listing June Intersession
Classes in Spring Schedule
& Change in Student
Parking Fee Terms: This item was postponed.
Move “Reports”: Senate members discussed a change in the Agenda to move the “Reports” Section right after the approval of minutes. Often there isn’t enough time in the meeting to complete the agenda and/or having guests present to make reports being required to sit through the entire meeting.
There was some concern expressed on making a formal change to the Agenda. Our Constitution allows 50 minutes for the Senate to meet and take action, which is the most important business the Senate does each week. By moving reports before action, there is a chance that there will not be enough time to deal with all the Action and Information items. It was suggested that it be dealt with week by week rather than making such a change. Senate members always have the option of making a motion to suspend the agenda if there are guests present who wish to make a report. Or, those individuals wishing to assure that their reports are made public could provide a written copy, which will be included in the minutes.
Governing Board: Steve Spear announced that a copy of the Facilities Master Plan has been provided and will be kept in SU-30 for any faculty members who wish to take a look at it.
ADJOURNED: The meeting was adjourned at
Bonnie Ann Dowd, Secretary