MIME-Version: 1.0 Content-Location: file:///C:/9D596635/fsm41805.htm Content-Transfer-Encoding: quoted-printable Content-Type: text/html; charset="us-ascii" Minutes of the

Minutes o= f the

MEETING OF THE FACULTY SENATE

April 18,= 2005

APPROVED

 

PRES= ENT:        &= nbsp;           &nbs= p;        Glenn Akers, Bill Bedford, Monika Brannick, Bonnie Ann Dowd, Molly Faulkner, Candi Francis, Robert Gilson, Sherry Gordon, Brent Gowen, Anne Hohman, Barb Neault Kelber, Teresa Laughlin, Stan Levy, Marilee Nebelsick-Tagg, Sue Norton, Jose Rangel, Shayla Sivert, Fari Towfiq, Katie Townsend-Merino, Lori Waite<= /o:p>

 

ABSE= NT:        &= nbsp;           &nbs= p;          Rosa Antonecchia, Mark Bealo, Patrick O’Brien

 

GUES= TS:        &= nbsp;           &nbs= p;           John Asbury, Mary Cassoni, Sarah Foglesong

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p; 

CALL= TO ORDER:      &= nbsp;        The meeting was called to order by the president, Katie Townsend-Merino, at 2:00 p.m., in Room SU-30.

 

Appr= oval of Minutes:     &n= bsp;   The minutes of April 11, 2005, were approved as amended.

 

Publ= ic Comments:     &nbs= p;          There were none.

 

Anno= uncements:        &= nbsp;        Katie Townsend-Merino announced that the Presidential Inauguration event held last Friday was a pleasant event and everyone enjoyed hearing Mr. Deegan speak.<= o:p>

 

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;  Members of the Learning Outcomes Council were commended on their recent newsletter which was distributed to all faculty and staff.

 

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;  The hiring committee for the Finance & Administrative Services position will interview 9 candidates for the position.

 

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;  The hiring committee for the Vice President of Human Resources position has requested to proceed with interviews with the 5 candidates they have for the position but may go out again, if necessary.

 

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;  Katie referred to information she recently reported to the Senators regarding the= non credit lab issue. She asked Senate members to review the information carefu= lly as it outlines the noncredit apportionment that was claimed for student use= of district computers in the various labs.

 

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;  Katie announced that Action item D, Governance Request Change to the Learning Outcomes Council, was being removed from today’s agenda because the Coordinating Committee is withdrawing their request for an increase in rele= ase time.

 

Moti= on 1        &= nbsp;           &nbs= p;           MSC Dowd, Laughlin: To suspend the agenda to address Action item A, Committee Appointments/Elections.

 

Comm= ittee Appointments/

Elec= tions:

 

Moti= on 2        &= nbsp;           &nbs= p;           MSC Brannick, Gowen: Faculty Senate approval of the appointment of Morgan Peter= son to serve on the VTEA Planning & Advisory Committee. 

 

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;  Monika Brannick provided the following Committee on Committees report:<= /span>

 

            =     Committee on Committees Report

The committee met April 8, 2005 to discuss the following items:

1.   &n= bsp;     Should there be a maximum number of committee meetings a faculty member may miss before losing the position on the committee?

We agreed on the following:&nbs= p; If a member misses more than one third of the scheduled meetings, the faculty member should lose the position on that committee. <= /b>

2.    &= nbsp;    If a committee does not have an official position for a faculty member, but the president (or other) wants a faculty member to serve on that committee, how should that faculty member be chosen?

We agreed that the Senate should appoint the faculty member through its regul= ar appointment process.

3.    &= nbsp;    We reviewed the ConC guidelines, specifically the timeline for soliciting volunteers.

            =             <= span style=3D'mso-tab-count:2'>        &= nbsp;           &nbs= p;   We agreed on the following changes:

(Note: underlined items =3D additions; strikeout items= =3D eliminations)

            =             <= /span>Committee on Committees Guidelines

 

Soliciting Volunteers

1)      = The terms of committee assignments will be determ= ined by the Committee on   Com= mittees prior to soliciting volunteers for committees:

a.&n= bsp;      the terms wi= ll be staggered to provide continuity ─ ideally no more than half the membership will be up for appointment/reappointment each year;

b.&n= bsp;      the terms wi= ll be for 2 years unless otherwise dictated by our Constitution;

c.&n= bsp;      faculty may reapply for membership when their term is up, but reappointment is not automatic.

2)      = The Committee will send (via email and hard copy—until web site is up) to all faculty, a description of the proce= ss by which committee appointments are made by the Senate. This description wi= ll include:

a.&n= bsp;      a list of committee members and their divisions/terms,

b.&n= bsp;      a descriptio= n of committee functions/times they meet (if known),

c.&n= bsp;      a list of committee openings by division,

d.&n= bsp;      a list of committee openings at large,

e.&n= bsp;      a reminde= r that if more than one faculty member has volunteered for a particular committee assignment, the Senate will hold an election. (The committee will give the = date of the election.)

3)      = The Committee will solicit faculty volunteers for committee appointments.  The n= ames of all faculty who are eligible for appointment to any committee will be brought to the Senate. Faculty who are ineligible will be notified promptly= .

4)      = Volunteers will be encouraged but not required= to provide a short statement of interest as well as their availability to atte= nd meetings.

5)      = The Committee will allow 7 academic days for facu= lty to volunteer (via email only) to the Committee on Committees email address = and will bring to the next Faculty Senate meeting the names of volunteers for confirmation or election. On the 8th academic day the Commit= tee will

 

a)    email the members of any division that does not have volunteers for specific committee openings soliciting volunteers again and alerting the division that on Day 11 if the= re are still no volunteers from the given division the search for a volunteer = will widen to include all faculty members.

 

b)    email a list of the number= of volunteers and the number of openings for each committee assignment to the faculty, suggesting that if any volunteers prefer to change their requests = they may do so via email by Day 11.  The committee will remind volunteers that if more than one faculty member has volunteered for a particular committee assignment, the Senate will hold an election. (The Committee will give them the date of the election.)

 <= /span>

6)  &nb= sp; On Day 11 the Committee on Committees will solicit volunteers for any unfilled committee openings from the entire faculty. Volunteers must respond by Day = 14.

 

Preparing the Ballot and the Rules

7)  &nb= sp; In preparing the ballot for the Senate, the Committee will identify each volun= teer by division:

a)  &nb= sp; the Committee will provide a list of probationary faculty to the Senate;

&nbs= p;            &= nbsp;           &nbs= p;            &= nbsp;         b)    the election of committ= ee members for assignments that are designated as “divisional representa= tion” will be done by division—that is, the top vote getter from each divis= ion will be appointed by the Senate;

c)  &nb= sp; for the election of committee members for assignments that are designated as “at large,” the top vote-getter overall will be appointed by the Senate;

d)  &nb= sp; for divisional appointments for which there are no divisional volunteers, the Senate will appoint the top vote-getter overall as an “at large” representative.

8)&n= bsp;     If there are multiple appointments with differing terms for the same committee, the volunteers must specify which term they are volunteering for.  The volunteers may make themselves available for both longer or shorter terms.

9)&n= bsp;     The Senate w= ill appoint members to achieve divisional diversity whenever possible.

 

Confirming and Voting

10)&= nbsp; The Committee will provide the Senate with a list= of volunteers for committees for which the number of volunteers does not exceed the number of positions available and ask the Senate to confirm these commi= ttee members.

11)&= nbsp;  The Committe= e will provide the Senate with a ballot when the number of volunteers exceeds the number of positions available and ask the Senate to confirm the results of = the vote.

 

Maintaining Full Faculty Representation

12)&= nbsp; The Committee will post the list of committee memberships on the Senate web page each semester.

13)&= nbsp; If a vacancy occurs on a committee, the Committee= on Committees will solicit faculty volunteers to fill this vacancy.=

Monika Brannick, Cha= ir - Committee on Committees

Motion 3        &= nbsp;           &nbs= p;           MSC Gowen, Bedford: Faculty Senate acceptance of the Committee on Committees= 217; Report and approval of their recommendations.

            =             &nb= sp;            =            Brief discussion followed on the recommendations. Monika Brannick indicated that = she would make the changes to the guidelines on the Committee on Committees webpage.

It was suggested t= hat a disclaimer be added referencing the possible impact on Service Credit Point= s in the event that a faculty member is removed from a committee because of excessive absences.

            =             &nb= sp;            =            Members of the Committee on Committees were commended for their outstanding work on= the report.

Elec= tions Report:      =             S= tan Levy reported on the recent ballot distributed to full-time faculty for Fac= ulty Senate membership. In accordance with the Faculty Constitution, because the= re is already one faculty member from the Math Department on the Senate, only = one additional faculty member from that department can be elected to a Senate seat.  The ballots will be cou= nted to determine the highest vote getter between the two faculty members running from the Math Department.

 

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;  Reporting on the recent ballot distributed to adjunct faculty for Faculty Senate membership, Stan Levy indicated that there was a clerical error listed in t= he number of faculty to be voted for. It should have stated, “Vote for t= wo (2), but stated, “vote for one (2).” He asked for Senate input = on how the error should be corrected and whether another ballot should be distributed. After some discussion, Senators agreed that because all listed= on the ballot would be elected due to the fact that there are the same number = of candidates as available seats, as well as the time limitations to ensure th= at these individuals are seated at the first meeting in May, the ballot should= not be redone. It was suggested that a short statement should be distributed in= forming adjuncts of the error and asking the if the resu= lts of the ballot should be accepted.

 

Moti= on 4        &= nbsp;           &nbs= p;           MSC Dowd, Akers: Due to a clerical error on the original ballot for adjunct membership on the Senate, the Faculty Senate directs the Senate Elections Committee to send out an affirmation to all adjunct faculty members as to whether or not the results of the ballot should be accepted. 

 

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;  Katie Townsend-Merino indicated that although electronic voting cannot occur with= in the Senate, the issue could be addressed again next semester for other non Senate voting elections.

 

Moti= on 5        &= nbsp;           &nbs= p;           MSC Dowd, Laughlin: To extend the meeting until 3:30 p.m.

 

Sena= te/Coordinator

Rele= ase Time and

Stip= ends with New

Cont= ract:        &= nbsp;           &nbs= p;           Katie Townsend-Merino reported that the release time for the various coordinator positions has been reduced. Currently, there is 2.4 FTE for the Academic Technology Coordinator (60%), Curriculum Co-Chair (20%) Professional Development (80%) and TERB (80%) coordinator positions.  This amount has been reduced in the contract to 2.0 total FTE. The summer stipends f= or the positions have also been reduced.

 

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;  There was discussion on dividing the release time and the workload demand for the= individuals serving in these positions currently and the impact of the reduction. Katie pointed out that distributing the release time does not mean the Senate approves of the reduction, but the Senate does need to determine how to div= ide the negotiated FTE among the various positions.

 

Moti= on 6        &= nbsp;           &nbs= p;           MS Laughlin, Gowen: The Faculty Senate approves the distribution of release ti= me in the amount of 60% each for the Academic Technology Coordinator, Professi= onal Development Coordinator, and the Tenure & Evaluations Review Board Coor= dinator positions, and the distribution of 20% to the Curriculum Co-Chair.

 

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;  After further discussion, there was agreement that the amounts need to be renegotiated in the future. Katie added that she has asked the Coordinators= to keep job logs to provide detailed records of their work next year that can = be given to PFF prior to the next negotiation process.

 

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;  Senators also discussed the reduction in release time for Senate officers. The Senate will receive 1.2 FTE instead of the current 1.4. In addition, the summer stipend has been reduced from $3,600 to $1,800. The $3,600 has been divided among individuals doing multiple tasks over the summer months. It was noted that it is unfortunate that the work that faculty are doing in these positi= ons is being belittled by the reduction.

 

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;  There was discussion on the need to communicate the dismay of the Senate with reg= ard to these reductions to the union. Katie indicated that she would take the Senate’s concerns to the EBoard.

 

It was suggested t= hat rather than passing a motion at this time approving the distribution of the release time, a statement should be sent to the union outlining the Senate’s concerns on these issues.

 

Moti= on  7&= nbsp;           &nbs= p;            &= nbsp;     MSC Hohman, Levy: To table Motion 6.

 

Moti= on 8        &= nbsp;           &nbs= p;           MSC Kelber, Laughlin: To suspend the agenda to discuss information item B, Sena= te Bill 5: “The Student Bill of Rights.”

 

Sena= te Bill 5:      =             &nb= sp;      Copies of the language of SB 5 were provided to Senators electronically. Copies of= a resolution presented at the Statewide Academic Senate’s Plenary Sessi= on were also provided for information. 

 

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;  Senators discussed portions of the proposed bill, and expressed concern about the language in item D2 and item 3.

 

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;  Barb Kelber added that students were encouraged by the Governing Board at their = last meeting to engage in a larger dialogue.  Barb and Katie Townsend-Merino atte= nded the ASG meeting last Wednesday to ask them to participate in a discussion so that when a resolution is drafted whether for or against, it will reflect a larger discussion and that their principles of representation will have been acknowledged. She added that an open forum is being held jointly by the ASG= and the Learning Outcomes Council on Wednesday, April 27 at 1:00 p.m.

 

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;  Several Senators agreed to meet to draft a resolution to be brought back for Senate action on April 25.

 

Stat= us of Adjunct Faculty

on Committees at

Palo= mar:        &= nbsp;           &nbs= p;           

 

Moti= on 9        &= nbsp;           &nbs= p;           MSC Dowd, Gordon: To Table Information item A, Status of Adjunct Faculty on Committees at Palomar.

 

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;  Katie Townsend-Merino indicated that the issue could be placed back on the agenda= if a request is made to do so.

 

 

ADJO= URNMENT:        &= nbsp;      The meeting was adjourned at 3:25 p.m.

 

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;  Respectfully submitted,

 

Bonnie Ann Dowd, Secretary