Minutes of the

Minutes o= f the

MEETING OF THE FACULTY SENATE

May 2, 20= 05

APPROVED

PRES= ENT: &= nbsp; &nbs= p; Glenn Akers, Rosa Antonecchia, Mark Bealo, Bill Bedford, Monika Brannick, Bonnie = Ann Dowd, Molly Faulkner, Candi Francis, Sherry Gordon, Brent Gowen, Anne Hohma= n, Barb Neault Kelber, Teresa Laughlin, Stan Levy, Marilee Nebelsick-Tagg, Sue Nort= on, Patrick O’Brien, Shayla Sivert, Fari Towfiq, Katie Townsend-Merino, Lori Wait= e

ABSE= NT: &= nbsp; &nbs= p; Robert Gilson, Jose Rangel

GUES= TS: &= nbsp; &nbs= p; Lawrence Hahn, Ju= lie Ivey, Kalyna Lesyna, Thomas May

&= nbsp; &nbs= p; &= nbsp; &nbs= p;

CALL= TO ORDER: &= nbsp; The meeting was called to order by the president, Katie Townsend-Merino, at 2:00 p.m., in Room SU-30.

Appr= oval of Minutes: &n= bsp; The minutes of April 25, 2005, were approved as amended.

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Some grammatical changes were recommended to both reports of the Procedures for Tenure and Evaluation of Part-Time and Probationary Faculty presented by Ju= dy Crowe at last week’s meeting. Because this item is being pulled from = the agenda the changes were not made to the minutes of last week but will be fo= rward to the TERB Coordinator for consideration in the fall.

Publ= ic Comments: &nbs= p; New Senators Julie Ivey, Lawrence Hahn, and Kalyna Lesyna were welcomed. All ne= wly elected Senate members will be officially seated next week.

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Monika Brannick made the following announcement: “With regards to the lawsuit previously mentioned in the Senate against 5 named faculty members, 25 unna= med Does, and the District, I just want to inform this body that the suit is proceeding. The plaintiff has begun serving the defendants. As one of the n= amed defendants it is my opinion that this suit is not only frivolous but it represents a fundamental attack on freedom of speech and the right to quest= ion/criticize elected officials. I personally will not be intimidated into silence, especially not on issues that pose a serious threat to faculty autonomy, and academic freedom. I hope that the Senate will continue to support faculty’s right to speak freely.”

Anno= uncements: &= nbsp; Katie Townsend-Merino reported that the Strategic Planning Council continues to w= ork on the development of a strategic plan for 2008 or 2009 (term is yet to be determined). A workshop was held to solicit priority setting. Because only a small number of faculty attended it has been dec= ided that a survey should be sent out to obtain faculty input on the issues to be addressed in the next strategic plan. The survey is expected to be distribu= ted on May 6 or 9^th. I= t is hoped that faculty will take the time to participate in the survey to ensure that a meaningful and representative plan is developed.

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Katie Townsend-Merino announced that the current TERB Coordinator has resigned. K= atie distributed copies of two selections from Article 17 which outlined changes= in the current Tenure & Evaluations Review Board and membership:

&= nbsp; &nbs= p; &= nbsp; &nbs= p;

17.11 There shall be a TERB Coordinator who = will be a full-time permanent faculty

member who shall be jointly appointed by the Superintendent/President and the

Faculty Senate for a two-year term. There is= no limit to the consecutive years of

service, but there is an open application procedure every two (2) years. This

position reports directly to the Vice Presid= ent of Instruction. The TERB

Coordinator shall be evaluated by the TERB. = The TERB Coordinator is provided

reassigned time as determined by the Faculty Senate to perform the duties of the

position.

The duties of the TERB Coordinator include, = but are not limited to:

• Chairing TERB meetings

• Coordinating all faculty evaluations (including Department Chairs)

• Conducting tenure/evaluation worksho= ps for new faculty

• Appointing randomly selected faculty= to serve on Tenure and Evaluation

and Peer Review Committees=

• Submitting all final signed evaluati= ons to Human Resource Services

• Collaborating with the Professional = Development Coordinator in programs

that support and encourage each faculty member’s effectiveness

District/PFF Agreement 80<= /p>

The TERB shall be composed of the following academic employees:

1. TERB Coordinator, who shall be the Chair<= o:p>

2. Vice President of Instruction or his/her designee

3. One (1) permanent faculty member “at large” selected by the Faculty

Senate

4. One (1) permanent faculty member from eac= h of the instructional divisions

selected by the Faculty Senate

5. One (1) permanent faculty member from eit= her Counseling, Library or

Student Support selected by the Faculty Sena= te

6. One (1) part-time faculty member selected= by the Federation

Faculty members on the TERB serve two-year terms.

At least six (6) members of the TERB must be present when decisions regarding

tenure or evaluation reports are made.<= /o:p>

Katie asked for in= put from the Senate on whether the announcement for a TERB Coordinator replacem= ent should finish out the current term with one year remaining or as a new two-= year term.

Moti= on 1 &= nbsp; &nbs= p; MSC Francis, Gowen: The Faculty Senate directs the Faculty Senate President to distribute a call to all permanent faculty members to fill the position of Tenure & Evaluations Review Coordinator for a two-year term beginning i= mmediately.

&= nbsp; &nbs= p; &= nbsp; &nbs= p; There is nothing in the new contract that specifically addresses this issue. Sena= tors agreed that considering the individual in the position would be the first to work with the new contract and the learning curve involved in any coordinat= or position is at least one year, it is preferable to announce the position as= a two-year term.

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Katie Townsend-Merino announced that Action item C, TERB Revisions to Evaluations Procedures, was being pulled from today’s agenda because more time is needed to review the changes. Senators were asked to review the documents a= nd it will be brought back in the fall semester. It was also noted that the new TERB procedures now direct the Senate to vote for the membership of the boa= rd.

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Katie also noted that Information item E, Review of Proposed Constitutional Chang= es, was also being removed from the agenda. As the Faculty Council did a larger review of the Constitution and some of the minor changes, they noticed that there were some additional items that needed to come to the Senate for furt= her discussion. It was determined that it would be better to bring this item ba= ck in the fall rather than attempt to rush such changes by the end of the semester.

Moti= on 2 &= nbsp; &nbs= p; MSC Nebelsick-Tagg: To suspend the agenda to address Action item A, Committee Appointments/Elections.

Comm= ittee

Appo= intments/

Elec= tions:

Moti= on 3 &= nbsp; &nbs= p; MSC Brannick, Laughlin: Faculty Senate approval of the following committee appointments:

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Academic Standards & Practices Committee

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Mathews Chakkanakuzhi (05-= 07)

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Kalyna Lesyna &= nbsp; &nbs= p; (05-07)

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Elections Committee

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Kathleen Young

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Financial Aid Advisory and Appeals Committee

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Yan Tian

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Institutional Review Committee

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Beth Lowe

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Sabbatical Leave Committee

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Carol Lowther = Languages & Literature &nb= sp; (05-08)

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Kathleen Young Social & Behav= ioral Sci. (= 03-06)

Moti= on 4 &= nbsp; &nbs= p; MSC Dowd, Laughlin: Faculty Senate acceptance of the results of the election for the following committee appointments:

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Disability= Resource Center Advisory Committee

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Chantal Flanagan (Probationary Faculty) = (05-07)

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Personnel Standards & Practices Committee

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Melinda Carrillo (05-07)

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Katie Townsend-Merino distributed copies of the TERB Confirmation for divisional representation and the ballot for the at-large position. She noted that the= re was no ballot for the divisional representation because only one faculty me= mber submitted their name for each position.

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Monika Brannick, as Committee on Committees Chair, was directed by Katie to send o= ut another call for the regular and alternate positions representing the Arts, Media, Business and Computing Systems division.

Moti= on 5 &= nbsp; &nbs= p; MSC Dowd, Laughlin: Faculty Senate approval of the following faculty members to= the Tenure & Evaluations Review Board:

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Anne Marie Mobilia, Social and Behavioral Sciences Division

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Linda Locklear, Alternate, Social and Behavioral Sciences Division

Moti= on 6 &= nbsp; &nbs= p; MS Dowd, Nebelsick-Tagg: Faculty Senate acceptance of the results of the ballo= t appointing Monika Brannick as the at-large member of the Tenure & Evaluations Review Board.

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Senators discussed Article 17 in the new contract and noted that no positions for alternate members are listed. There was agreement that even through it isn’t stipulated, the Senate can have a list of alternates so that in= the event that an elected member resigns there is an immediate replacement by t= he next highest vote getter.

Moti= on 6 amended = MSC Dowd, Nebelsick-Tagg: Faculty Senate acceptance of the results of the ballo= t appointing Monika Brannick as the at-large member of the Tenure & Evaluations Review Board, and that the second highest vote getter be appointed as t= he alternate at-large member.

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Due to a tie, another ballot was distributed for the alternate at-large member.=

Elec= tions Report: = S= tan Levy provided copies of the following Election Committee End of the Year Report:

Election Committee = End of the Year Report

May 2, 2005

= &nb= sp; = &nb= sp; Our Committee met on numerous occasions to count both Senate and Faculty ballots. On October 4, 2004, the committee convened to discuss faculty voting procedures. Three recommendations were made (see the attached copy) and forwarded to the Sena= te.

= &nb= sp; = The committee manually tallied all votes during this past year. The chair will continue to work closely with the Faculty Council and Suzy in generating ballots that correctly reflect the new constitutional changes which includes the three year term for Senators.

ELECTIONS COMMITTEE MEETING REPORT

October 4, 2004

= &nb= sp; = The Elections Committee met on October 4, 2004 to discuss faculty voting proced= ures.

= &nb= sp; = By consensus, the committee wishes to make the following recommendations:=

1. = When the Elections Committee counts ballots the highest vote getter shall choose from the terms available, the second highest vote getter gets the choice of remaining terms, etc.

2. = In an election with only one candidate, a majority of affirmative votes confir= ming the candidate will be required in order for the candidate to be elected. If there is not a majority of confirming votes, the position will be reopened = and another election will be held. This would eliminate the last sentence of III B.

3. = The committee wishes to stay with the one month rule. – III B 1^st sentence remains.

Excerpt From The Fa= culty Manual – Page 127

<= /o:p>

III. Filling Permanent and Temporary Vacancies

A. = The election proced= ures defined in Article I, Section 3 shall apply to the election of Senators.

B. = If a permanent vaca= ncy occurs within the Faculty Senate within one (1) month of a previous electio= n, the next highest vote getter in the just concluded election shall be awarded the seat.

~~If the number of candidates is equal to the number of seats available, then no election shall be held, and the individu= als would be automatically appointed.~~

C. = Permanent vacancies= that occur after one month following the April election will be filled by a elec= tion to be held in the last weeks of September and February.

D. = In the event of a temporary absence, a Senator may designate in writing any other member of t= he Senate as proxy to speak for, and to cast votes for the absent Senator. All proxies must be in the hands of the Vice President prior to the roll call at any meeting. Any Senator who expects to be unavailable during the summer sh= all appoint a proxy and so notify the Vice President in writing.

Stan Levy also ann= ounced that as a result of the recent Senate elections, the following permanent fa= culty members have been elected or reelected:

<= /span>

Mark Bealo

Molly Faulkner

Candi Francis=

Brent Gowen

Barb Kelber

Kalyna Lesyna=

Stan Levy

Jose Rangel

Fari Towfiq

Lori Waite

<= /span>

The following part= -time faculty members have been elected or reelected:

Glenn Akers

Lawrence Hahn

Julie Ivey

<= /span>

Nominations will be solicited in the fall for the two remaining full-time seats.

<= /span>

Stan noted that un= like other committees, the Elections Committee Chair appoints its members. He is currently appointing members as the names come in for open positions, but a= sked that the procedure be looked at to possibly change the way appointments are done making it similar to the procedure used by all other committees.<= /o:p>

Rese= arch Award: &= nbsp; Ka= tie Townsend-Merino noted that although discussion of the Research Award has al= ways occurred in Executive Session, she has learned that it is a violation of The Brown Act to discuss this matter in Executive Session. She added that she h= opes Senators will keep the names of the recipient a surprise until she has an opportunity to notify him or her.

&= nbsp; &nbs= p; &= nbsp; &nbs= p; The three Senator volunteers who carefully reviewed the submissions and are mak= ing possible recipient recommendations are Bonnie Dowd, Sue Norton, and Shayla Sivert.

Sue Norton indicat= ed that 6 individuals submitted information but only two included samples of t= he work that they have done. The committee presented their recommendations to = the Senate for a vote and discussion followed on the items submitted.

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Senators hoped that in the future those individuals who are nominating colleagues or self nominating will include supporting information as directed on the nomination form so that those reviewing the submissions have as much information as possible upon which to base their recommendations. Katie Townsend-Merino indicated that next year when the nomination form is distributed, she will emphasize the need for backup materials to be provide= d at the time of nomination submission.

Moti= on 7 &= nbsp; &nbs= p; MSC Norton, Akers: The Faculty Senate accepts the recommendation of the Senate sub-committee naming Al Trujil= lo the recipient of the 2005 Research Award.

Moti= on 8 &= nbsp; &nbs= p; MSC Dowd, Nebelsick-Tagg: To extend the meeting until 3:30.

Moti= on 9 &= nbsp; &nbs= p; MSC Levy, Dowd: Faculty Senate acceptance of the second ballot appointing Rocco Versaci as the alternate at-large member of the Tenure & Evaluations Review Board.

Moti= on 10 &= nbsp; &nbs= p; MSC Nebelsick-Tagg, Laughlin: To suspend the agenda to address Information item= C, Academic Standards and Practices Report.

Acad= emic Standards and

Prac= tices Report on Uses

of F= W/W and INC and

Plac= ement of Drop

Dead= line: &= nbsp; &nbs= p; Copies of the recommendations from the Academic Standards and Practices regarding = the F, FW, Incomplete grades, and eighth week drop deadline were provided to Senators at last week’s meeting.

<= /span>

To: Faculty Senate

From: Acad= emic Standards and Practices, Teresa Laughlin, Chairwoman

Re: Recommendations regarding the F, FW, Incomplete grades, and eighth week drop deadline.=

In our March 10 and April 19 meetings we clarified with Herman Lee some nagging issues. First, the student may petit= ion both an F and an FW to be changed to a withdrawal per BP 417.1:<= /span>

417.1

Conditions for Petition to Withdraw

Students who have verifiable extenuating circumstances beyond their control may peti= tion for an exception to withdraw from a ~~class~~ course after the ei= ghth week of a full semester course, or 50% of a short-term course. The student = may petition the Director of Enrollment Services for authorization to receive a withdrawal (W) in the following manner:

· = A formal petition must be submitted to the Director of Enrollment Services by= the student, or the student’s representative.

· = Proof of the extenuating circumstances being cited as reasons for withdrawal, or unsuccessful course completion, must be submitted.

· = The instructor of each course in question must be consulted. In the event the instructor of record cannot be contacted, or is unavailable, the department chair will act on his/her behalf. Palomar College defines extenuating circumstances as serious and compelling reasons which are limit= ed to the following:

· = Illness, hospitalization, or medical reasons

· = Employment

· = Relocation

· = Illness or death of a family member or loved one

· = Incarceration

In both cases the faculty member has the authority to approve or deny the grade change. Second, the FW acts like an F in determining the grade point average in that it has zero grade points.

The FW grade was designed to help track stud= ents in federal programs. For students in federal programs a last date of attend= ance will be requested. In additio= n the FW grade allows for flexibility for faculty members and is often used for o= pen entry/open exit courses. Beca= use of these reasons our recommendation is to keep the grade as an option with the following amendments to BP 411.1:

Grade &= nbsp; &nbs= p; Explanation &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; Grade Point

A = ; &n= bsp; = ; Excellent &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; 4

B = &nb= sp; Good &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; &nbs= p; 3

C = &= nbsp; Satisfactory &= nbsp; &nbs= p; &= nbsp; &nbs= p; &= nbsp; 2

D = &nb= sp; Passing, less than satisfactory &nb= sp; = &nb= sp; 1

F = ; &n= bsp; = ; Failing and for a student who has ceased to &= nbsp; &= nbsp; 0

participate in a co= urse after the drop deadline = &nb= sp;

FW = &nb= sp; Failing for unofficial withdrawal = &nb= sp; = &= nbsp; 0 &= nbsp; &nbs= p;

For a student who = has ceased to participate in a course ~~after~~ before the last day to officially drop, or withdraw without having achieved a passing grade. who neglected to officially dro= p the course, and who did not achieve a passing grade. The “FW” g= rade shall be used in determining academic standing.

CR        &= nbsp;         &= nbsp;       Credit (At least satisfactory-A, B, C grades. Units passed not counted in GPA)

NC        &= nbsp;         &= nbsp;       No credit (less than satisfactory- D,F grades. Units not counted in GPA)<= /o:p>

The consensus of the Academic Standards and Practices committee is to keep the incomplete grade which is designed to be used when unforeseen circumstances prevent a student from completing the assignments of the class per BP 411.2:

Last, we discussed= the possibility of changing the drop deadline back to the twelfth week from the eighth week. Because the eigh= th week deadline is in line with the drop deadlines in the UC and CSU systems,= and the financial aid deadlines on campus, there was a consensus on the committ= ee to keep the drop deadline at the eighth week.

<= /span>

Discussion followed on the report and Teresa Laughlin outlined the recommendations of the committee. Because of the flexibility it offers, the= re are many faculty members who use the FW, particularly in the open exit/open entry classes. It is recommended that the option to use it be left up to the instructor. She also stated that students on federally funded programs who = use the FW grade provide an alert to the Financial Aid office.

Monika Brannick stated that she felt the F and FW were the same thing= and that she is concerned that it was possible for students to petition either = one which was not the intention of the F or FW grade. She questioned the need f= or both.

Additional discussion followed. Senators agreed that faculty should clearly outline in their syllabus what their particular practice is relatin= g to W and FW.

Anne Hohman asked Katie Townsend-Merino to obtain clarification from = the VPI on the procedure for obtaining signatures for Petitions to Withdraw for faculty members who have retired or who are no longer employed.<= /span>

<= /span>

This item will be brought back for Senate action on May 9.=

<= /span>

Distribution of

Senate Release Tim= e

to Senate Officers= /

Council Members:    &n= bsp;           Kat= ie Townsend-Merino indicated that there was discussion at last week’s meeting on release time and the Senate did approve the distribution for the Coordinator and Curriculum Co-Chair positions. She added that because of the loss= of the .2 this year, the Faculty Council has discussed how it should be distributed and recommends 60% for the Senate President, 20% for the Senate Vice President, 20% for the Senate Secretary, and 20% for the Committee on Committees Chair.

      &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;    This item will be brought back for Senate action on May 9.

Campus Explorations

’05-06: Ethics:  &nbs= p;            &= nbsp;       Barb Kelber provided copies of a Palomar College Request to Submit Project or Gr= ant for Campus Explorations “05-06: Ethics.” Because there is no cl= ear process in place on submitting requests for projects or grant money, Barb created the outline in an effort to provide as much information as possible. She asked the Senate to review the information and hoped for its endorsemen= t.

      &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;    She added that the Ford Foundation is offering a grant under an initiative call= ed, “Difficult Dialogues,” in which they are looking for 25 program= s to award $100,000 each in order = to encourage colleges and universities to engage in dialogue about current iss= ues in an interdisciplinary way that focuses on teaching and learning. The funds for the grant will not cover equipment but will cover faculty time, guest s= peakers and printing costs.

      &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;    Barb and Katie Townsend-Merino are working with Debbie Stanley in the Foundation office to complete the paperwork by the May 16 deadline. Katie reminded Senators that this process is a request to apply for the funding. If the re= quest is approved by the Ford Foundation, we would have to apply and the applicat= ion would come back to the Senate for its approval prior to submission.

      &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;    In response to a question about the funding of indirect costs, Barb indicated = that the 11% overhead would come out of the $100,000.

      &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;    This item will come back for action at the May 9 meeting.

Statewide Academic

Senate Meeting Report:  &nb= sp;   Reporting on her recent attendance at the Statewide Academic Senate meeting, Katie Townsend-Merino stated that the 75/25 ratio was discussed at length, as wel= l as why colleges are having such difficulty making progress towards meeting it.=

      &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;    The meeting was adjourned for lack of a quorum but Katie continued with her rep= ort on the meeting to those still present.

ADJOURNMENT:    &= nbsp;          The meeting was adjourned at 3:30 p.m.

      &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;    Respectfully submitted,

      &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;    Bonnie Ann Dowd, Secretary

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;