Minutes of the


March 22, 2004




PRESENT:                             Bill Bedford, Judy Dolan, Shelli Douglass, Bonnie Ann Dowd, Martha Evans, Brent Gowen, Barb Neault Kelber, Doug Key, Teresa Laughlin, Stan Levy, Dennis Lutz, Maria Miller, Marilee Nebelsick-Tagg, Sue Norton, Steve Spear, Sara Thompson, Fari Towfiq, Katie Townsend-Merino, Rocco Versaci


ABSENT:                               Judy Cater, MaryAnn Drinan, Anne Hohman, Lori Waite




CALL TO ORDER:               The meeting was called to order by the president, Steve Spear, at 2:00 p.m., in Room SU-30.


Proxy Votes:                          Bonnie Dowd announced the following proxy votes:

                                                Barb Neault Kelber holding a proxy for Anne Hohman

                                                Sue Norton holding a proxy for Lori Waite

                                                Doug Key holding a proxy for Judy Cater


Approval of Minutes:         The minutes of March 8, 2004, were approved as amended.


Welcome:                              Adjunct faculty member Senator Shelli Douglass was welcomed as the newest member of the Senate.


Governing Board:                 Steve Spear reported that at the request of the Senate, he asked Jack Miyamoto for clarification of Academic Due Process. He also provided a written summary of comments and concerns made by Senate members at the February 23 meeting. Dr. Miyamoto did indicate that he would respond to the Senate.


                                                He added that he, Barb Kelber, and Rocco Versaci also addressed the Board on the recent hate speech incident.


Student Services

Planning Council:                 Maria Miller indicated that a report of the transfer GPA for San Diego State for the fall semester was provided at the recent Student Services Planning Council meeting. The average GPA for a 2004 fall transfer student is 3.1.


Administrative Services

Planning Council:                 Judy Dolan reported that the members of the Administrative Services Planning Council discussed moving the Facilities scheduling from the Instruction area to the Administrative Services area. The group also discussed cell sites on campus.


Revenue Allocation

Committee:                            Bonnie Dowd reported that RAC did not meet March 16th as it was spring break week. RAC is not scheduled to meet until April 6th.  Bonnie indicated that Jerry Patton is not anticipating any further cuts based on the recent budget numbers. However, given the fluidity of state’s budget system anything could change. 


Email Addresses for

Part-Time Faculty:                Bill Bedford reported that Perry Snyder continues to meet with Berta Cuaron on the issue of email for all faculty members. A combined effort is underway with Vice President Cuaron, Human Resources, and Academic Department Assistants to implement it.



Appointments:                     Katie Townsend-Merino stated that the announcement for committee vacancies was recently distributed. Faculty members can review the information on the Faculty Senate website.


Academic Technology

Coordinator:                          Steve Spear reported that the position of Academic Technology Coordinator closes at 5:00 p.m. today. Senate members were asked to stop by the Senate office to review the applicant information.


Professional Development

Coordinator:                          Steve Spear reported that because Judy Eberhart is retiring, an announcement will be distributed to fill her position as Professional Development Coordinator. The position announcement will be to complete her term through January 1, 2006.


Faculty Senate Call:             Steve Spear directed Elections Committee Chair Stan Levy to distribute the annual nominations for the Faculty Senate. It is anticipated that this timeline will allow plenty of time for the nomination process and the counting of the ballots for those elected to attend the first meeting in May. It was recommended that Senators verify their current terms as Senators because those with a May 2004 term period would have to run for one of the eight available seats if they chose to remain on the Senate.


Learning Outcomes

Council:                                 The new Learning Outcomes Council is in the final stages of approval. Since the Council will be the main body deciding matters dealing with student learning outcomes, it will be a faculty-driven body with a solid majority of faculty on the main council and the sub-group that steers the process: the coordinating committee.


                                                16 Faculty members will be needed to participate on the committee:


·         A faculty Co-Chair (with 50-60% release time).

·         A coordinator (with 20% release time) who is also a member of the 2004-05 Faculty Senate.

·         A coordinator (with 20% release time) who is also a member of the 2004-05 Curriculum Committee.

·         2 coordinators (with 20% release time each) who will be from the permanent faculty in general.

·         7 faculty members, one from each of the Academic Divisions.


Lengthy discussion followed on the following issues:


Ř       The impact on the reassigned time in relation to the 50% law, as well as the need for PFF input and involvement in reassigned time.

Ř       It was also noted that because student learning outcomes is an Academic and Professional Matter, the Superintendent/President should rely primarily on the Faculty Senate’s recommendations when the appointments are made.


                                                Senate members also discussed the need to ensure that a shared governance process exists with regard to student learning outcomes that is instruction driven. Faculty members must be given the opportunity to provide input on what outcomes they value within their disciplines, indicate why they value them, and interpret the data the way they feel it is meaningful for students in their classes based on their expertise.


                                                Senators also agreed that in relation to voting and who votes on what issues, this campus-wide council should address that issue at their very first meeting. Those individuals on the committee working on the operational side of the college should vote on issues relating to those items.  Faculty Council members must be relied upon with regard to instructional issues.  It was noted that there must be a distinction made between operational and instructional functions. To meet accreditation standards, there is a need for these representatives from every group to talk about student learning outcomes. However when voting occurs and when it has to do with issues of pedagogy and classroom instruction and assessment, it should remain with faculty members and the Faculty Senate.


                                                Senators pointed out that they are in their third year of contract negotiations while being asked to take on this tremendous task.


Motion 1                                MSC Dowd, Nebelsick-Tagg: To extend the meeting until 3:30 p.m.


Curriculum:                            Teresa Laughlin reminded those present of the Curricunet demonstration on Wednesday, March 31, 2004, from 3:00 – 5:00 p.m. in room ES-19.


Ad Hoc Task Force

Proposals:                             Recommendations of the Ad Hoc Task Force were presented at the March 8, Senate meeting. The proposed Constitutional changes will be presented at the April Faculty Meeting and will be sunshined to faculty members. The changes to Faculty Senate procedures and committee structure recommendations are being presented for Senate approval.


Motion 2                                MSC Dowd, Laughlin: Faculty Senate approval of the following changes to Faculty Senate procedures and committee structures:


* Senate sub-committees continue to meet at least once a semester and on an as needed basis with announcements sent electronically to all faculty when meetings are called as to day/time/place and agenda items to be addressed.

* Eliminate sub-committee VII Salary and Benefits (obsolete as a result of PFF representation of these issues.)

* Eliminate sub-committee V. Faculty Senate Sabbatical Leave Committee. Based upon information gathered it appears that this committee never meets and is not necessary as there is a Sabbatical Leave Governance Committee with a faculty co-chair appointed from within the elected faculty members of the committee.

* Clarify the description of the Academic Standards and Practices Committee as being related to student and classroom issues as compared to the Professional Procedures Committee, which deals with issues related specifically to faculty.

* Add the following two duties/responsibilities to the Professional Procedures Committee: Recusal Policy and Ethics Code (any investigations to be handled by the chair of the committee appointing a member of this committee to a sub-committee to include one other Senator and one Faculty member both of which are not on the Professional Procedures Committee).

* Change the language in sub-committee VIII Adjunct Faculty Committee to reflect the faculty terms used in the Faculty Constitution rather than “contract certificated instructors and hourly certificated instructors” as currently exists.


                                                Senate members briefly discussed the proposed changes. In response to a question about a Recusal Policy, Bonnie Dowd indicated that the Task Force has created guidelines for the Senate’s adoption of a Recusal Policy for its use as a body as part of the Constitutional changes being recommended.  Members of the permanent faculty will be asked to provide input on a Recusal Policy for use by the faculty as a whole and for the Senate as a body during the sunshining process of the proposed Constitutional changes. There are two separate policies in the changes being brought forward from the Senate Ad Hoc Task Force.


Motion 3                                MSC Dowd, Levy: Faculty Senate approval of the following recommendation made by the Ad Hoc Senate Task Force:


* A standard operating procedures manual or bylaws be created to maintain a historical memory of the body to ensure consistency and avoid a loss of history for Senators yet to come.


                                                Senate members discussed how such a large task could be completed and maintained. It was noted that much of this will be done in the process of updating the Faculty Manual.


Motion 4                                MSC Dowd, Nebelsick-Tagg: Faculty Senate approval of the following recommendation made by the Ad Hoc Senate Task Force:


* Formalize a New Senator Orientation, other than a regular Senate meeting, to be used to train new Senators as to rules, responsibilities and practices to be followed by elected Senators.


                                                Rather than holding the orientation during the first Senate meeting of the semester, a separate time will be set aside for this session at the beginning of each academic year.


Evaluations:                          Maria Miller reported that Administrative Evaluations are due in the Senate office today. Members of the committee will meet this week to tabulate the scantrons.


Convocation:                        There was discussion regarding the possibility of changing the wording of Convocation. The day used to be referred to as Faculty Orientation Day. One Senator suggested titling it, “Plenary Session.”  It was noted that this day is a required contract day for full-time faculty.  While all campus constituencies are encouraged to attend there are other days dedicated to other constituency groups but this is the only district faculty day in an academic year. The appropriate name for the day will be presented for Senate action on March 29.


Board Policies

 6310/6810/5030.6:                Steve Spear reported that the following Board Policies would be presented for Senate action on March 29:


                                                Proposed New Policy

                                                BP 6310 Risk Management

                                                The Board is committed to the establishment of a risk management program that is consistent with all legal requirements for community colleges. The primary concern of such a program shall be the safety and health of students, faculty, staff, and the public and the protection of District property and assets. In order to ensure that the District is conducting its operations as safely and efficiently as possible, the Board authorizes the Superintendent/President or designee to develop and maintain a risk management program that includes identification, prevention, mitigation, and assumption or transfer of risks through appropriate agreements, purchase of insurance, pooling with other agencies or other risk financing practices. The ultimate goal shall be successful implementation of safety and loss prevention/control practices and the maintenance of adequate insurance programs. An annual report on the program shall be presented to the Board.


                                                The Superintendent/President may delegate to a staff member the authority to administer and adjust claims up to $10,000 with the advice and concurrence of the Assistant Superintendent/Vice President for Finance and Administrative Services. The Board shall approve settlements in excess of $10,000. These limits notwithstanding, the Board will accept settlements made by an insurance carrier in the name of the District under terms of applicable insurance policies.

                                                Government Code Sections 935 et seq.


                                                Proposed New Policy

                                                BP 6810 Illness/Injury Prevention

                                                Pursuant to the Labor Code and California General Industry Orders, the Board of Trustees recognizes the necessity of an injury/illness prevention program. No employee shall be required to work under unsafe or hazardous conditions or to perform tasks that endanger their health or safety. The District shall make every reasonable effort to ensure that working conditions and equipment are maintained in compliance with federal, state, and local laws and regulations.


                                                The Board expects all employees to use safe work practices and to report and correct any unsafe conditions that may occur. The Superintendent/President shall name a manager to serve as the safety officer for the District. The safety officer shall be responsible for maintaining implementation procedures for this policy in accordance with federal, state, and local laws. These procedures shall include the development of safe and healthy work practices through education, training, and enforcement.

                                                Labor Code Section 6401.7; Cal-OSHA Safety Orders Section 3202


                                                BP 5030.6 Fee Exemption for International Students

                                                Palomar College shall charge a nonresident capital outlay fee and an application processing fee to citizens and residents of a foreign country per Education Code 76141 and 76142. A student who demonstrates economic hardship is exempt from the capital outlay fee and the application processing fee. The exemption is authorized, on a per semester basis, when a student meets the eligibility criteria for benefits under the Aid to Families of Dependent Children program, the Supplemental Income/State Supplementary Program, or a general assistance program.



ADJOURNMENT:               The meeting was adjourned at 3:30 p.m.


                                                Respectfully submitted,


                                                Bonnie Ann Dowd, Secretary