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Operational Committees

  1. Academic Review
  2. Accreditation Steering
  3. Behavioral Health and Campus Wellness
  4. Benefits
  5. Budget
  6. Campus Police
  7. District Policies and Procedures
  8. Facilities Review
  9. Matriculation and Transfer
  10. Palomar College Committee to Combat Hate (PC3H)
  11. Registration
  12. Resource Allocation
  13. Safety and Security
  14. Scholarship
  15. Staff Development and Training
  16. Student Equity
  17. Student Program Eligibility Appeals
  18. Team Life

Academic Review Committee 

Role
The Academic Review Committee considers all problems of admission, probation, academic suspension, and certification of graduates.

Reporting Relationship
   
      Director, Enrollment Services

Members
Director, Enrollment Services, Chair
Dean, Counseling, Guidance and Career Development
Four Teaching Faculty
Articulation Officer
Evaluation Supervisor (non-voting)
One Student (non-voting)


Accreditation Steering Committee

Role
The Accreditation Steering Committee:
*    Provides the overall planning, guidance, and preparation for the Institutional Self-Evaluation, Midterm Report, and other report requirements from ACCJC/WASC;
*    is responsible for coordinating and organizing information, data, and resources in preparation for accreditation-related reports and sits visits;
*    makes recommendations on any issues related to accreditation throughout the six-year cycle; maintains currency with accreditation standards and procedures, including attending accreditation workshops; and communicates and distributes information related to accreditation standards and procedures to the College community.

Reporting Relationships
Strategic Planning Council

Members
President, Faculty Senate
Director, Institutional Research and Planning
Faculty Co-chair, Curriculum Committee
Faculty Co-chair, Learning Outcomes Council
Instructional Planning Council representative
Student Services Planning Council representative
Finance & Administrative Services Planning Council representative
Human Resources Services Planning Council representative
One Faculty Senate representative appointed by the Faculty Senate
One Administrative Association representative appointed by the Administrative Association
One Classified Unit Employee representative appointed by the CCE/AFT
One Confidential and Supervisory Team representative appointed by CAST
One Palomar Faculty Federation representative appointed by the Palomar Faculty Federation
One Associated Student Government representative appointed by the Associated Student Government


 Behavioral Health and Campus Wellness Committee

Role
To promote a safe and healthy learning environment for all Palomar College students and employees through collaborative, preventive, and supportive resources and activities that facilitate behavioral health and campus wellness.

Reporting Relationships
Student Services Planning Council

Members
One Instructional Dean
Director, Health Services
Director, Student Affairs
Supervisor, Counseling Services
One representative from Palomar Police Department
One representative from Escondido Center
One Classified Unit Employee representative appointed by the CCE/AFT
One Associated Student Government representative appointed by the Associated Student Dovernment


Benefits Committee

Role
The Benefits Committee reviews current benefits and makes recommendations for additions and changes to employee and retiree health and welfare benefits. It reviews benefits changes in light of federal and state laws, as well as District planning and policy decisions. The Committee seeks input from employees and retirees for benefits needs, considers costs of benefits, and advises employee and retiree groups, the administration, and the Staff Priorities Committee as necessary.

Reporting Relationships
Palomar Faculty Federation, Administrative Association, CAST, CCE/AFT, and the President's Cabinet.

Members
Manager, Human Resources Services
Four Faculty Members (appointed by PFF)
Four Classified Unit Employees (appointed by CCE)
Two Administrative Association Members
Two Confidential/Supervisory Team members
Four Retirees (appointed by PCRA)
Vice President, Finance & Administrative Services
Benefits Specialist (Ex Officio)


Budget Committee

Role
The Budget Committee recommends the process for development of the guidelines for the preparation of the unrestricted and designated budgets. Through the development of annual fiscal plans, the Budget Committee recommends budgeting parameters that align the college's priorities to budgets and institutional planning. The committee reviews revenue projections for the upcoming fiscal year based upon estimated and reported FTES. In times of fiscal instability, the Budget Committee reviews and recommends to the Strategic Planning Council reallocation and reductions of expenditures. Annually the Budget Committee, along with the Strategic Planning Council, reviews budgets developed at the unit level and submitted through the appropriate planning council and makes recommendations as necessary. The Budget Committee members are responsible for communicating information related to budgeting to their appropriate constituency groups; however, Tentative and Adopted Budgets are approved by the Governing Board.

Reporting Relationships
Strategic Planning Council
Committee members responsible for communicating information to appropriate constituency group(s)

Members
President, Vice President, and Secretary of the Faculty Senate (or designee)
Past President, Faculty Senate
Co-Presidents, Palomar Faculty Federation (or designee)
One Palomar Faculty Federation representative appointed by the Palomar Faculty Federation
Vice President, Instruction
Vice President, Student Services
Vice President, Human Resources
One Administrative Association representative appointed by the Administrative Association
One Confidential and Supervisory Team representative appointed by CAST
Five Classified Unit Employee representatives appointed by CCE/AFT
One Student representative appointed by the Associated Student Government


Campus Police Committee

Role
To provide input and recommendations on Campus Police Department Services

Reporting Relationships
Student Services Planning Council

Members
Chief of Police (Advisor)
Police Lieutenant or Designee appointed by the Chief of Police (Advisor)
Three Faculty representatives appointed by the Faculty Senate (request for a Counselor)
One Administrative Association representative appointed by the Administrative Association
One Confidential and Supervisory Team representative appointed by CAST
Two Classified Unit Employee representatives appointed by the CCE/AFT (request for a representative from special populations: EOPS, DRC, Child Care Center, etc.)
Director of Student Affairs
Director, Education Centers/Extended Education
Two student representatives appointed by the Associated Student Government


Classified Professional Growth Committee

Role

Reporting Relationships

Members

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District Policies and Procedures Committee

Role
The Committee reviews and recommends approval of proposed changes and updates to Governing Board Policies and Administrative Procedures. These proposed changes and updates are submitted to the Committee through periodic legal updates received from the Community College League of California ("CCLC") and proposed changes recommended by appropriate planning councils and/or committees. After review, the proposed policy updates and related administrative procedures are submitted to the Strategic Planning Council ("SPC"). The Committee oversees a 3-year review cycle of all Board Policies and Administrative Procedures and assigns chapter review to the appropriate Office of Primary Responsibility.

Reporting Relationship
Strategic Planning Council

Members
One Governing Board member
Two Faculty members appointed by the Faculty Senate
One Faculty member appointed by the Palomar Faculty Federation
One Classified Unit Employee representative appointed by the CCE/AFT
One Administrative Association representative appointed by the Administrative Association
One Confidential and Supervisory Team representative appointed by CAST
One Student representative appointed by the Associated Student Government
One Dean appointed by the Vice President for Instruction
One Representative from Student Services appointed by the Vice President of Student Services
Vice President for Instruction
Vice President of Student Services
Vice President of Finance and Administrative Services
Vice President of Human Resources Services
Director of Institutional Research and Planning
Executive Assistant to the President/Governing Board

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Facilities Review Committee

Role
The Facilities Review Committee generates the 20-Year Facilities Master Plan and keeps the plan current. It develops policy and plans to increase the quality and effective use of College facilities. It recommends the Scheduled Maintenance Plan and the Give-Year Capital Outplay Plan. It reviews requests for changes to the physical plant and the impact on various operations of Palomar College. It reviews (and recommends environmental impact studies by qualified consultants if significant environmental resources are potentially endangered by proposed earth movements or alterations of the natural habitat) the impact of the environment of all proposed earth movements or alterations of the natural habitat prior to the beginning of any project, work, or activity. It recommends measures for mitigating the impact within the mandated guidelines of the California Environmental Quality Act of 1970. Decisions will be made by majority vote. The committee will utilize an agenda which identifies and separates information and action items and requires that items be identified before being moved to action.

Reporting Relationship
Administrative Services Planning Council/Strategic Planning Council

Members
Facilities Director
One Senior/Executive Administrator (Instruction) or designee
One Senior/Executive Administrator (Student Services) or designee
Facilities Planning Manager
One Classified Unit Employee Representative appointed by the CCE/AFT
Four faculty representatives from different divisions appointed by the Faculty Senate
One Administrative Association representative appointed by the Administrative Association
One Student representative appointed by the Associated Student Government
One Confidential and Supervisory Team representative appointed by CAST

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Matriculation and Transfer Committee

Role
The purpose of the Matriculation and Transfer Committee is to review and support the activity of the Matriculation and Transfer programs.

Reporting Relationship
Student Services Planning Council

Members
Vice President, Instruction
Vice President, Student Services
Non-Credit Matriculation Coordinator
One Faculty representative from Counseling appointed by the Faculty Senate
One Faculty representative from English as a Second Language appointed by the Faculty Senate
One Faculty representative from Mathematics appointed by the Faculty Senate
One Faculty representative from English appointed by the Faculty Senate
One Faculty representative from Reading appointed by the Faculty Senate
Director, EOP&S
Director, Information Services
Director, Disability Resource Center
Director of Enrollment Services
Director, Institutional Research and Planning
Assessment and School Relations Supervisor
One Instructional Dean
One Classified Unit Employee representative appointed by the CCE/AFT
One Student representative appointed by the Associated Student Government
One representative from a four-year institution
One at-large Part-time faculty member appointed by the Faculty Senate


Palomar College Committee to Combat Hate (PC3H)

Role
*    To celebrate differences and advocate the civil rights and safety of all people, with specific focus on the LGBTQ community.
*    To combat hate on campus.
*    To condemn in the strongest possible terms the abuse of those who are lesbian, gay, bisexual, or transgender.

Reporting Relationship
Strategic Planning Council

Members
Two faculty representatives appointed by the Faculty Senate *
Two Palomar Faculty Federation representatives appointed by the Palomar Faculty Federation *
Two Student representatives appointed by the Associated Student Government *
Two Administrative Association representatives appointed by the Administrative Association *
Two Confidential and Supervisory Team representatives appointed by CAST *
Two Classified Unit Employee representatives appointed by the CCE/AFT *
Two Senior Administrator representatives appointed by the Superintendent/President *

* Defined members of the committee for voting purposes. Additional members from the college community and the community as a whole are welcome.


Registration Committee

Role
The Registration Committee serves primarily to review and examine the registration system and to improve the process for registering students.

Reporting Relationship
Director, Enrollment Services

Members
Director, Enrollment, Chair
Manager, Admissions and Records
Director, Information Services
Supervisor, District Cashiering Services, Fiscal Services
Dean, Counseling, Guidance, and Career Development
Chair, Counseling
One Faculty
One Student
Curricular Schedule Technician
One Instructional Dean
Director of Extension Education/Escondido Center

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Resource Allocation

Role
The Resource Allocation Committee establishes the guidelines for the preparation of the unrestricted and designated budgets. The Committee reviews the proposed restricted and unrestricted budget in open hearings prior to making its recommendations. The Committee will be responsible for developing a three-year Resource Allocation Plan, based on the Educational Master Plan, under the guidance of the Educational Master Planning Committee. The first year of the three-year Resource Allocation Plan will become the recommended annual unrestricted and designated budgets. The recommended annual budgets will be forwarded to EMPC (for information), PAC and the Superintendent/President.

Products
Three-year Resource Allocation Plan
Annual College unrestricted and designated budgets
Financial aspects of the first year of the three-year Educational Master Plan

Reporting Relationship
Resource Allocation Committee will submit recommendations for the unrestricted and designated budget resource allocation to PAC and the Superintendent/President annually, and will communicate closely with the Education Master Planning Committee when it considers recommending an allocation inconsistent with the EMPC recommendation.

Members
Vice President for Finance and Administrative Services, Chair
President, Vice President, and Secretary of the Faculty Senate (or designees)
President and Vice President of The Faculty (or designees)
Vice President for Instruction
Vice President for Student Services
Vice President for Human Resource Services and Affirmative Action
Two Administrative Association Members
Five Classified Unit Employees (who shall also serve as members of the bargaining team)


Safety and Security Committee

Role
The Safety and Security Committee examines the operation of the College with respect to safety and security. Areas considered by the Committee are: The College Safety Manual, periodic safety inspections, campus traffic and parking control, disaster and Civil Defense plans, general security of facilities, inspection of hazardous materials and equipment, designation of dangerous areas, general laboratory safety, and all matters concerning the operation of the College with respect to safety and security.

Reporting Relationship
Director, Environmental Health and Safety

Members
Director, Environmental Health and Safety, Chair
Director, Facilities
Director, Health Services
Director, Public Safety Programs/Chief of Campus Police
One Community Member
One Child Development Instructor
Two Faculty Members
Two Classified Unit Employees
Two Administrative Association Members
One Student


Scholarship Committee

Role
The Scholarship Committee reviews applications for Palomar College scholarships, selects award recipients, and assists the Director of Financial Aid in establishing policy in connection with grants, loans and work study.

Reporting Relationship
Director, Financial Aid

Members
Director, Financial Aid, Chair
Director, Enrollment Services
Six Faculty Members
One Classified Unit Employee
One Student
One Administrative Association Member
One Financial Aid Technician (Scholarship) as Support Staff

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Staff Development and Training Committee

Role
The Staff Development and Training Committee reports to the Presidentís Advisory Council and is responsible for making recommendations for annual staff development funding expenditures, administers periodical needs assessment surveys, and guides in the development of the three-year Human Resources Development Plan. The Committee guides staff development activities by establishing priorities, policies and procedures for allocations, and collecting information that can be used for ongoing and summary evaluation.

Product
Three-year Human Resources Development Plan

Reporting Relationship
Presidentís Advisory Council

Members
Coordinator, Faculty Professional Development, Co-chair
Vice President, Human Resource Services, Co-chair
Two representatives from the Professional Development Review Board
Two representatives from the Professional Growth Committee
One Senior Administrator from the Professional Development Review Board
One representative appointed by the Administrative Association


Student Equity Committee

Role
The Student Equity Committee prepares the Student Equity Plan, monitors the Districtís progress toward meeting its student equity goals, and keeps the Districtís Student Equity Plan up to date. The Student Equity Committee will coordinate its activities with those of the Planning Committees, Curriculum Committee, Registration Committee, Faculty and Staff Diversity Advisory Committee, Matriculation Advisory Committee, and other District committees as necessary.

Reporting Relationship
Superintendent/President

Members
Five Teaching Faculty Members (one to serve as Co-Chair)
Dean of Counseling, Guidance, and Career Development
Representative of Instruction (selected by the Committee from its membership)
One Instructional Dean
Director of EOP&S
Director of Matriculation
Director of DSP&S
One Counseling Faculty Member
One Librarian
One Classified Employee
Two Students
Co-Chair to be elected by the Committee)


Student Program Eligibility Appeals Committee

Role
The Committee advises and makes recommendations to the appropriate program director on matters related to the application of policy, procedures, and practices relative to the administration of federal, state, and institutional student aid programs. The committee reviews and makes recommendations on written appeals from students regarding financial aid status, EOPS/CARE/CAL Works, and Veterans program eligibility.

Reporting Relationship
Student Services Planning Council

Members
Director, Financial Aid, Veterans and Scholarship Services (non-voting member)
Director, EOP&S (non-voting member)
Faculty representative appointed by the Faculty Senate
One generalist Counselor appointed by the Faculty Senate
EOP&S Counselor appointed by the Faculty Senate
DRC Counselor appointed by the Faculty Senate
Athletic faculty representative appointed by the Faculty Senate
Fiscal Services representative appointed by the CCE/AFT
Financial Aid Counselor
One Financial Aid Advisor appointed by the CCE/AFT
One student representative appointed by the Associated Student Government


Team Life

Role
To provide opportunity for achieving mind, body, social, and spiritual wellness. To cultivate positive change in a supportive campus community environment.

Product
Offer faculty & staff health screenings, social events, workshops, health lectures, weight management programs in support of workplace wellness. Also TEAM LIFE will work towards offering programs to improve employee morale and help adopt healthy lifestyles thus reducing time missed from work and worker's comp claims.

Reporting Relationship
Human Resources Services Planning Council

Members
One Faculty member appointed by the Faculty Senate
One Administrative Association member appointed by the Administrative Association
One CCE/AFT member appointed by the CCE/AFT
One CAST member appointed by CAST
One representative from Health Services
One representative from PE/Athletic department
One representative from HR (Benefits Committee)
One representative from Human Resources Services Planning Council
One representative from Health & Safety Department

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Revised: October 13, 2014 .